Provision of Planned Preventative Maintenance for Air Compressors at The Pirbright Institute
key details
| Value | £249,555 (£299,466 inc. VAT) |
|---|---|
| Status | complete |
| Category (CPV) | 42120000 +8 more |
| Region | South East |
| Deadline | 6 May 2026 |
| Procedure | open |
| OCID | ocds-h6vhtk-0672fb |
Award
| Supplier | Value | Date | Status |
|---|---|---|---|
| Gardner Denver Ltd ta PSI ACB | £141,746 | 6 Jul 2026 | pending |
description
Project Background
The contract is for single supplier for the provision of Planned Preventative Maintenance (PPM) services for the Institute’s compressed air systems.
- The proposed contract will:
| 1.2 | Ensure statutory and regulatory compliance |
| 1.3 | Safeguard operational resilience across the estate |
| 1.4 | Deliver cost predictability through planned maintenance |
| 1.5 | Enhance asset lifecycle management and performance monitoring |
Scope of requirement
The scope shall include, as a minimum:
| • | Two service visits per compressor per annum (one minor and one major service unless otherwise specified) |
| • | Servicing in full compliance with original equipment manufacturer (OEM) requirements |
| • | Service dates agreed in advance between The Pirbright Institute Maintenance Scheduler and the Contractor’s nominated point of contact |
| • | Alignment of service delivery with the Institute’s planned building shutdown schedules, recognising that servicing may need to be phased rather than delivered in a single continuous visit |
| • | Assurance that compressed air supply remains operational at all times during servicing, achieved through the appropriate management of secondary/backup compressors and receivers |
| • | Provision of a dedicated engineer (or core engineering team), with a commitment to obtaining the necessary site security clearance to permit independent and unescorted working where authorised |
| • | Engineers suitably qualified and competent to sign off maintenance documentation before and after servicing, breakdown attendance, or additional works |
| • | Proactive notification to the Client where any of the following require repair or replacement: air ends, compressor auto drains, flexible pipework |
| • | Replacement of consumables within the defined service scope |
| • | Inspection of associated dryers, filtration systems, pipework, receivers, and safety devices |
| • | Digital service reporting provided at the point of service, detailing works undertaken, findings, recommendations, and asset condition |
| • | Emergency call-out provision with a target four-hour response time for critical assets |
Manufacturers in Scope
The estate includes equipment manufactured by:
| • | Atlas Copco |
| • | CompAir |
| • | Hydrovane |
| • | Busch Vacuum Solutions |
| • | Beko Technologies |
| • | HPC |
| • | Hi-Line |
| • | JORC |
| 1.8 | Compliance Requirements |
The Contractor must ensure compliance with:
| • | Pressure Systems Safety Regulations 2000 |
| • | Health and Safety at Work etc. Act 1974 |
| • | Provision and Use of Work Equipment Regulations 1998 |
| • | Control of Substances Hazardous to Health Regulations 2002 |
The Contractor shall:
| • | Provide RAMS for each visit |
| • | Maintain appropriate insurances |
| • | Ensure engineer competence and certification |
| • | Operate within site security protocols including accessing contained areas. |
documents
- https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/026912-2026 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/038164-2026 , tenderNotice
Documents are linked, not mirrored. They are served by the publishing authority and may require registration.
notice history
3 notices published against this procurement.
| Published | Type | Regime | Notice |
|---|---|---|---|
| 24 Mar 2026 | Tender notice (UK4) | Procurement Act 2023 | 026912-2026 |
| 27 Apr 2026 | Tender notice (UK4) | Procurement Act 2023 | 038164-2026 |
| 7 Jul 2026 | Contract award (UK6) | Procurement Act 2023 | 063772-2026 |
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source
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