PRN25051 Fire Safety Systems

The scope of the service will encompass the undertaking of periodic inspections, testing, servicing, maintenance and repair of their Active Fire Safety Installations including the undertaking of 24/7 responsive call-outs and repairs to breakdowns during and outside of normal working hours, provision and installation of replacement components of fire prevention/detection alarm and emergency lighting installations, dry risers. Automatic opening and smoke vents, fire fighting equipment, disabled refuge intercom systems, to common parts and within dwellings of social housing blocks, controlled door entry, automatic doors, gates and barriers, and CCTV installations to schemes , commercial properties and offices managed by the Contracting Authority.

The service will be required throughout the whole of Northern Ireland.

Key characteristics of the Contracts are likely to be but not limited to:

• An initial term of 5 years with an option for the Contracting Authorities to extend by up to a further two years subject to annual performance reviews;.
• IT software/system interfacing;
• Provisions requiring the delivery of a customer focused service and showing commitment to value for money to the Contracting Authority and their residents, and must be responsive to achieve collaborative working practices, innovation and continuous improvement;
• Provisions for regular monthly, quarterly and annual performance meetings and reviews, early termination and also meeting, maintaining and improving KPI targets
• Commitment to Social Value and community engagement

The Contracting Authority currently have the following numbers of sites with fire alarm and /or emergency lighting installations

• Fire Alarms/Detection systems: 522 sites
• Emergency Lighting: 542 sites
• Controlled Door Entry: 42 sites
• Automatic Doors, Gates and Barriers: 205 Sites

Further information relating to the installations, properties and schemes is included in the procurement documents.

The scope of service to be delivered is further defined in the procurement documents.

Economic Operators are advised that the terms of the Transfer of Undertaking (Protection of Employment ) Regulations (“TUPE”) may apply to the workforce employed by the incumbent contractor in relation to the services to be performed by the successful Economic Operator under the proposed new contract.

Economic Operators should note that the estimated value given in this notice is based on the historical/current expenditure and the numbers of properties and schemes currently included with their stock portfolio. This value may increase in the event that the Contracting Authority acquire or develop additional properties during the contract term and require the services covered by the Contract to be performed on such additional properties. Additional properties may include without limitation residential and commercial properties and corporate facilities, The Contracting Authoriy reserve the right to also remove or dispose of properties, in which case the value of the Contracts may decrease.