NW3071 - Various Licences

Northumbrian Water Limited (NWL) seeks to appoint a partner/s to provide cyber security licensing and associated support services across a suite of critical security technologies used throughout the organisation. NWL is seeking the provision of licences either directly from the technology vendors or through an approved reseller NWL is looking to appoint partner/s who can support the organisation's current and future cyber security requirements over the next three years, with the option to extend the contract for a further three years.

The contract has been split into the following Lots:

Lot 1 - Zscaler Cloud-Based Web Filtering Licences & Support

Lot 2 - Forticare Support Services for Fortinet Infrastructure

Lot 3 - Mimecast Internet and Email Security / Firewall Licences & Support

Lot 4 - Strumap Flushing Designer Licences & Support

The scope of work to be undertaken by the successful bidders is anticipated to be as follows:

Provide NWL with the required licences (directly or via an authorised reseller) to maintain the secure and compliant operation of the relevant platforms and services.

Work collaboratively with NWL's Cyber Security and IT teams to ensure licences, service tiers, and contract arrangements meet business and operational requirements.

Offer access to experienced resources capable of providing effective licence management, optimisation, best-practice guidance, and product expertise.

Ensure seamless support arrangements, including access to updates, patches, and technical assistance aligned to the licensing model.

Assist in maintaining a stable operational environment through timely renewal, lifecycle management, usage reporting, and escalation of issues where required.

Provide clear, accurate, and auditable reporting relating to licences, consumption, support activity, and renewal cycles.

Northumbrian Water Limited (NWL) seeks to appoint a partner/s to provide cyber security licensing and associated support services across a suite of critical security technologies used throughout the organisation. NWL is seeking the provision of licences either directly from the technology vendors or through an approved reseller NWL is looking to appoint partner/s who can support the organisation's current and future cyber security requirements over the next three years, with the option to extend the contract for a further three years.

The contract has been split into the following Lots:

Lot 1 - Zscaler Cloud-Based Web Filtering Licences & Support

Lot 2 - Forticare Support Services for Fortinet Infrastructure

Lot 3 - Mimecast Internet and Email Security / Firewall Licences & Support

Lot 4 - Strumap Flushing Designer Licences & Support

The scope of work to be undertaken by the successful bidders is anticipated to be as follows:

Provide NWL with the required licences (directly or via an authorised reseller) to maintain the secure and compliant operation of the relevant platforms and services.

Work collaboratively with NWL's Cyber Security and IT teams to ensure licences, service tiers, and contract arrangements meet business and operational requirements.

Offer access to experienced resources capable of providing effective licence management, optimisation, best-practice guidance, and product expertise.

Ensure seamless support arrangements, including access to updates, patches, and technical assistance aligned to the licensing model.

Assist in maintaining a stable operational environment through timely renewal, lifecycle management, usage reporting, and escalation of issues where required.

Provide clear, accurate, and auditable reporting relating to licences, consumption, support activity, and renewal cycles.

Below is an overview of the core components for each Lot within this tendering exercise.

Lot 1 - Zscaler Cloud Based Web Filtering Fx

Product - Zscaler

License type - Endpoint per user

Quantity - 3500

Unit - Each

Length - 3 Years - (option to extend for 3 years)

Pricing type - Unit price

License Type - Annual Premium Support Services

Quantity - 1

Unit - Annual

Length - 3 years - (option to extend for 3 years)

Pricing Type - Lump sum

Lot 2 - Foritcare Support Fx

Product - FortiGate

License Type - see xls spreadsheet in Ariba

Lot 3 - Mimecast Internet and Email Security/Firewall Fx

Product - Mimecast

License Type - Mimecast S1

Quantity - 4000

Unit - Each

Length - 3 Years - (option to extend for 3 years)

Pricing type - Unit price

License Type - DMARC Analyzer - T4

Quantity - 5

Unit - Each

Length - 3 Years - (option to extend for 3 years)

Pricing type - Unit price

License Type - Add On - Secure Messaging (Per User)

Quantity - 250

Unit - Each

Length - 3 Years - (option to extend for 3 years)

Pricing type - Unit price

License Type - Advanced Support

Quantity - 1

Unit - Annual

Length - 3 Years - (option to extend for 3 years)

Pricing type - Lump sum

Lot 4 - Strumap Flushing Designer Licences and Support Fx

Product - NPS Strumap Flushing Designer CRM: 103338 (Version 5.4.3.029)

The details the start dates of our current contracts on the above lots are listed below

Lot 1 - Zscaler Cloud Based Web Filtering Fx

Contract start - 18/04/2026

Lot 2 - Lot 2 - Foritcare Support Fx

Contract start- 23/06/2026

Lot 3 - Mimecast Internet and Email Security/Firewall Fx

Contract start- 30/04/2026

Lot 4 - Strumap Flushing Designer Licences and Support Fx

Contract start - 1/06/2026

Please note existing licences across the four Lots expire on different dates; therefore, NWL requires all new agreements to be co‑terminous with a unified contract end date of 22/06/2029, with an option to extend to 22/06/2032.

Bidders must ensure that any additional months required to align contract end dates are reflected within their pricing. The requirement in months for each lot are as follows :

Lot 1 - 38 months

Lot 2 - 36 months

Lot 3 - 38 months

Lot 4 - 37 months