Internal Cleaning Contract
key details
| Status | complete |
|---|---|
| Category (CPV) | 90910000 |
| Region | North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East, South West |
| Deadline | 5 Dec 2025 |
| Procedure | open |
| SME suitable | Yes |
| OCID | ocds-h6vhtk-05da0d |
Award
| Supplier | Value | Date | Status |
|---|---|---|---|
| TOTAL CLEANING SOUTH LIMITED | £45,000 | 16 Dec 2025 | active |
description
Broadstairs & St Peter's Town Council wishes to offer a three year contract (1st January 2026 to 31st December 2028) to a supplier who will provide the cleaning for Pierremont Hall, Broadstairs.
| 1. | The Contract is for the internal cleaning of the communal areas, toilets, kitchens and bookable | event spaces, Pierremont Hall, Pierremont Avenue, Broadstairs, CT10 1JX. See plan at annex 1: | relevant areas highlighted in pink. | ||||
| 2. | Cleaning areas to include: | ||||||
| Ground Floor- Kitchen, communal hallway and staircase, Council Chamber, two unisex toilets | and one accessible toilet. | ||||||
| First Floor- Hallway and stairs, kitchenette, ladies' toilets- three cubicles, men's toilets- one | cubicle and one urinal, Mayors Parlour meeting room. | ||||||
| Second Floor- Hall, landing and one unisex toilet. | |||||||
| Music Room and one unisex toilet. | |||||||
| 3. | Cleaning schedule for areas as per annex 2. | ||||||
| 4. | All internal doors to have door wedges removed & doors to be closed after cleaning completed. | ||||||
| 5. | A cleaning cupboard will be provided to the contractor. The contractor to provide their own | cleaning solutions and equipment, including vacuum cleaner, cloths and mops etc. but hand soap | and toilet rolls will be provided. | ||||
| 6. | Parking is available during the period of cleaning. The times of daily cleaning can be flexible, but | the Council Chamber, downstairs kitchen and Mayor's Parlour meeting room and Music Room | must be cleaned before 10am each day. | ||||
| 7. | The contractor shall be liable for and shall indemnify the Council against loss, liability, claim or | proceedings in respect of any injury or damage whatsoever to any property real or personal in so | far as such injury or damage arises out of any negligence, omission or default of the Contractor, | their employees or agents employed by them. A certificate of public liability insurance should be | submitted with the tender bid. | ||
| 8. | Following award, the successful Tenderer shall not sub-contract or sub-let all or any part of the | contract without the consent of the Council. The Successful Tenderer shall remain wholly | responsible for the contract. | ||||
| 9. | Tenderers must ensure that all information provided within their tender submission is accurate. | The inclusion of information which is found to be false or misleading will result in the tender being | rejected. Furthermore, in the event that false or misleading information comes to light after the | award of the contract, this may result in termination of the contract. | |||
| 10. | The Council is subject to the terms of the Freedom of Information Act 2000. Tenderers should be | aware that the information provided in the completed tender and contractual documents could be | disclosed in response to a request under the Freedom of Information Act. We will proceed on the | basis of disclosure unless an appropriate exemption applies. No information provided by | tenderers will be accepted "in confidence" and the Council will accept no liability for loss as a | result of any information disclosed in response to a request under the Freedom of Information Act | |
| 11. | The tenderer shall not unlawfully discriminate within the meaning and scope of the provisions of | the Race Relations (NI) Order 1997, Sex Discrimination (NI) Order 1976 (as amended), Fair | Employment and Treatment (NI) Order 1998 and the Disability Discrimination Act 1995 and shall | take all reasonable steps to ensure that all employees or agents of the tenderer employed in the | execution of the contract do not unlawfully discriminate. | ||
| 12. | The Council requires that all organisations who submit tenders comply in full with the | requirements of the Bribery Act 2010. |
CONTRACT TERMS
| 1. | All cleaning must be cleaned to the satisfaction of the Town Clerk or a person nominated by | him/her. | |||
| 2. | Payment will be made via bank transfer within 14 days of receipt of a monthly invoice and in | accordance with the contract. | |||
| 3. | The Contractor has a statutory duty to comply with the Health and Safety related | legislation as | follows: | ||
| -Health and Safety at Work Order | |||||
| -The Management of Health and Safety at Work Regulations | |||||
| - Control of Substances Hazardous to Health. | |||||
| 4. | The Contractor shall provide risk and method statements to the Town Council prior to the | commencement of works. | |||
| 5. | The Contractor must provide public liability insurance at a minimum of £10 million prior to the | commencement of work. | |||
| 6. | The Council reserves the right to modify the specification relating to the works to be | performed by the selected contractor, subject to adequate notice being provided and subject to | negotiation of terms should any modification lead to a net increase or decrease in the extent of | works to be undertaken compared to the original specification. | |
| 7. | The Contractor shall inform the Council within 3 days of any event likely to cause | delay in the | provision of the works to the agreed timetable. It is mandatory that adequate operatives are | available to cover for sickness and annual leave. | |
| 8. | Broadstairs & St. Peter's Council reserves the right to terminate the Contract with the | Contractor should the Town Clerk not be satisfied with the performance of the Contractor. |
documents
- https://www.find-tender.service.gov.uk/Notice/070903-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7335 , biddingDocuments
Documents are linked, not mirrored. They are served by the publishing authority and may require registration.
notice history
3 notices published against this procurement.
| Published | Type | Regime | Notice |
|---|---|---|---|
| 4 Nov 2025 | Tender notice (UK4) | Procurement Act 2023 | 070903-2025 |
| 8 Jan 2026 | Contract award (UK6) | Procurement Act 2023 | 001336-2026 |
| 2 Feb 2026 | Contract details (UK7) | Procurement Act 2023 | 009010-2026 |
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source
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