CT082 – REGIONAL HEATING CONTRACTS 2023

ALL ECONOMIC OPERATORS ARE ASKED TO NOTE THAT THE SUBMISSION DATE FOR THIS TENDER IS CRITICAL. ALL ECONOMIC OPERATORS INTENDING TO SUBMIT A TENDER MUST ENSURE THEY HAVE ALL THE NECESSARY RESOURCES AVAILABLE AND INTERNAL APPROVALS (IN REQUIRED) IN PLACE TO COMPLETE THEIR SUBMISSION BY THE STATED DATE AND TIME.

The Contracting Authority intends to enter into an NEC4 Term Service Contract with the successful Economic Operator(s) for the maintenance, repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord.

The maximum number of lots that may be awarded to any one tenderer will be 1 (one), this is subject to a sufficient number of responses being received. The Contract includes any properties or land owned or controlled by the Contracting Authority and other properties/land where the Contracting Authority requires work to be undertaken. The service required is comprised of:

Periodic Servicing and Inspections - The undertaking of statutory or periodic ordered services including any inspection, testing, recalibration and certification required to heating appliances, whole house heating installations, thermostatic mixing valves, and any other associated assets identified by the Contracting Authority. To include any repairs, renewals and maintenance works including renewal of any defective or missing parts, or parts. A detailed description of the requirement will be provided in the Contract Documentation.

Routine and Responsive Comprehensive Maintenance - The undertaking of day-to-day repairs and maintenance works including response to breakdowns and other emergency works ordered at any time. To include technical inspections, compliance inspections or safety checks, asbestos - identification, surveying, sampling, testing, analysing, reporting, seeking statutory authority approvals, removal and disposal, oil remedial works - identifying, surveying, testing, reporting, removal and disposal of contamination and all remedial action to remedy the outcomes of oil spillages, as instructed by the Contracting Authority. A detailed description of the requirement will be provided in the Contract Documentation.

Renewal of whole house Heating Installation or Boiler (any type) - The renewal of heating appliances and of whole house heating installations including any survey, design, consultation with customers, scheduling, programming, elemental breakdown of the works, installation, construction, repairs, renewals, reinstatement or replacement works or works of improvement to all fuel sources and associated works. In addition, research, design, installation and repairs of alternative heating controls for pilot scheme(s) to assist the Contracting Authority in meeting its future carbon emission and renewable energy plans. A detailed description of the requirement will be provided in the Contract Documentation.

The Contract is to include the undertaking of other works required to ensure the Contracting Authority meets its obligations including, but not limited to, any design, installation, renewals or removals in respect of all sources of fuel, chimneys, customer installed appliances, focal point fires, flues and associated controls, asbestos removal works, oil remediation works and renewal of electric storage, space and water heating appliances or installations; for example commissioning boilers, relocating radiators etc. following works carried out by the Contracting Authority's other contractor(s), change of tenancy works, energy performance certificates, smoke detectors, carbon monoxide detectors, roof space insulation, renewable technologies, etc. A detailed description of the requirement will be provided in the Contract Documentation.