Electronic Monitoring Hardware Services

The purpose of this Contract Notice is to:

Act as a call for competition and the Authority's intention to manage a procurement;

Exercise to secure a sole supplier for the requirements as detailed in the tender documents.

The Authority is to use the CPN procedure in accordance with Regulation 29 of the Public Contracts Regulations 2015. Full details of the intended procurement time-scales will be provided in the tender documentation, however the outline requirements will be as follows:

Expressions of interest:

All potential bidders are to submit an expression of interest request via the procurement portal found at: ministryofjusticecommercial.bravosolution.co.uk

On receipt of this expression of interest, the Pre-Qualification Questionnaire (PQQ) will be provided.

Pre-Qualification Questionnaire:

All potential bidders will be asked to submit a completed Pre-Qualification Questionnaire. This will be evaluated according to the instructions provided in the PQQ and a number of bidders will be down-selected to the next stage of the procurement process.

Invitation to Submit an Outline Proposal (ISOP):

All bidders down-selected from the PQQ stage will be provided with tender and contract documentation to enable them to submit an outline proposal of their solution. This will have the technical and business requirements detailed sufficiently, with additional details on specific areas which will be subject to negotiation during the process. They will also be asked to provide a number of units which will be subject to testing. The specific testing requirements will be detailed in the ISOP documentation. A Bidder Day to discuss the next stage of the procurement process is planned for September 2016.

Testing:

The testing of hardware units and legal support submissions will be undertaken in accordance with the ISOP documentation. Bidders which supply successfully tested units will proceed to the next stage of the competition, and bidders who provide hardware which does not pass the tests will be deselected at this stage.

Negotiation:

Selected areas of requirements (as detailed in the ISOP) will be subject to discrete negotiation seminars. Once these have been completed, final documentation will be provided to those bidders remaining in the competition. The negotiation sessions will focus on bidders' offers and obligations relating to integration with the existing Electronic Monitoring platform, supply chain capability and mobilisation of the full solution, evidential integrity and financial impact.

Invitation to Submit Final Tender (ISFT):

The final documentation shall be issued to those bidders remaining in the competition, and they will be asked to submit their final and fixed proposal, which will be evaluated according to the instructions as provided in the ISFT documentation.

Preferred Bidder:

After evaluation, a Preferred Bidder will be selected.

Additional information: Additional CPV codes: 30210000, 79711000, 32420000, 35120000, 32260000, 35113480, 32530000, 35121600, 72310000, 79714110, 79714100, 31712349, 63120000, 50330000, 31710000, 32000000, 32500000, 38112100, 79991000, 32570000

Registration:

The Authority will be performing events through its e-Sourcing Portal known as Bravo. The e-Sourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Pre-Qualification Questionnaire and Tender responses via the internet rather than in paper form (where they have been invited to respond).

Bidders Instructions: How to Express Interest in this Tender:

Register your company on the e-Sourcing Portal (this is only required once):

1. Browse the e-Sourcing Portal: https://ministryofjusticecommercial.bravosolution.co.uk and click the link to register;

2. Accept the terms and conditions and click ‘continue’. (Bidders will be required to accept a separate user agreement specific to the Ministry of Justice as part of the pre-qualification questionnaire);

3. Enter your correct business and user details;

4. Note the username you chose, and then click ‘Save’ when complete;

5. You will shortly receive an email with your unique password (please keep this secure).

Express an Interest in the Tender:

1. Login to the Portal with the username/password;

2. Click the ‘PQQs / ITTs Open to All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier);

3. Click on the relevant PQQ/ ITT to access the content using the following:

PQQ Code — To Insert;

Project Code — To Insert;

4. Click the ‘Express Interest’ button at the top of the page. This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only);

5. You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. Instructions on how to submit a tender will be provided in the procurement documents.