HCC - 08/24 - Dynamic Purchasing System (DPS) for the Provision of Transport Services

Hertfordshire County Council is establishing a Dynamic Purchasing System (the DPS) for the provision of Transport Services.

The DPS will commence on the 1st January 2025 and will continue for a core period of four (4) years with the option to extend for up to two (2) further years

The DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 (the Regulations). The Council has published a contract notice in FTS and Potential Suppliers are now invited to express an interest in joining the DPS.

Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.

The DPS has been split in to 4 Category's as per the below and Suppliers are invited to bid for 1, more or all of the Category's listed.

Category Number Category Title

Category 1 Wheelchair Accessible Vehicles (with or without Passenger Assistant)

Category 2 Special Educational Needs (with or without Passenger Assistant)

Category 3 Adult Care Services (with or without Passenger Assistant)

Category 4 Main stream Schools (with or without Passenger Assistant)

In order to apply organisations must follow the steps laid out below;

Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home

Step 2 - Find the project and click on View Details

Step 3 - Click on Express Interest

Step 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'

Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 13th September 2024. Please ensure you allow plenty of time prior to the closing date to do this.

Please allow sufficient time to make your return, as submissions cannot be uploaded and submitted after this return deadline, the Council will close the DPS for a short period to allow us time to evaluate initial submissions after which it will be re-opened as per the Instructions to Tenderers document.

Please ensure that where possible documents are uploaded as a PDF and that file names are succinct.

Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.

Suppliers should be aware that due to the nature of the Services provided, any agreement formed as a result of this procurement process shall be executed as a deed. Ten...

Additional information: Hertfordshire County Council is establishing a Dynamic Purchasing System (the DPS) for the provision of Transport Services.

The DPS will commence on the 1st January 2025 and will continue for a core period of four (4) years with the option to extend for up to two (2) further years

The DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 (the Regulations). The Council has published a contract notice in FTS and Potential Suppliers are now invited to express an interest in joining the DPS.

Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.

The DPS has been split in to 4 Category's as per the below and Suppliers are invited to bid for 1, more or all of the Category's listed.

Category Number Category Title

Category 1 Wheelchair Accessible Vehicles (with or without Passenger Assistant)

Category 2 Special Educational Needs (with or without Passenger Assistant)

Category 3 Adult Care Services (with or without Passenger Assistant)

Category 4 Main stream Schools (with or without Passenger Assistant)

In order to apply organisations must follow the steps laid out below;

Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home

Step 2 - Find the project and click on View Details

Step 3 - Click on Express Interest

Step 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'

Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 13th September 2024. Please ensure you allow plenty of time prior to the closing date to do this.

Please allow sufficient time to make your return, as submissions cannot be uploaded and submitted after this return deadline, the Council will close the DPS for a short period to allow us time to evaluate initial submissions after which it will be re-opened as per the Instructions to Tenderers document.

Please ensure that where possible documents are uploaded as a PDF and that file names are succinct.

Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.

Suppliers should be aware that due to the nature of the Services provided, any agreement formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.

Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

Please Note that TUPE may apply to individual Contracts placed under the DPS and this will be stated in the Mini Competition document.

To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home

Delivery Notes

The DPS Agreement is for a core four (4) year period with the option to extend for up to two (2) further years

Is a Recurrent Procurement Type? : No