New Highways Asset Management (HAMS) System

Swindon Borough Council (SBC) invites expressions of interest from suitably qualified and experienced service providers for the provision of a New Highways Asset Management System. Project Description: To procure a New Highways Asset Management System for Swindon Borough Council's Highways, Street Lighting, Grounds, Pavement Management, Street works, Bridges & Structure, Drainage and Public Rights of Way teams and potentially there is scope to use this system for other services in the future.

Initial contract term will commence 01/11/19 for 60 months with options to extend further 5 periods of 12months, 60 months in total. A full new implementation, including mobile working, training, data migration from the current solution to new solution, whose contract expires on 31/03/21 and include integration to the Council's Customer Portal & LED Lighting software. Bidders should aim to implement the contract for go-live of a fully new operational system between 9 & 12 months from contract date.

Estimated contract spend between £560,000 and £917,000 across the initial 5 year contract term and between £750,000 and £1,572,000 across the total 10 years contract term if all extensions taken.

Full details relating to the Goods/Services are provided in the tender documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

Contract Period: The contract will be initially for a period of 60 months commencing 1st November 2019 with the option to extend for a further 5 periods of 12 months, (60 months in total) for a total contract term of 10 years detailed in the procurement documents.

Tender Responses: Tender Responses are required to be submitted no later than 23rd September 2019, 1400 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk

If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 14:00 on 13th September 2019.

The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.

Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2019/S 142-349660

Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the required to respond to this opportunity, bearing Project Id: DN420701

Additional information: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=0cef9287-58a1-e911-80f8-005056b64545 Upon reviewing the estimated contract value ranges issued in the OJEU notice it has become apparent that these did not reflect all elements of the budget.

Therefore instead of:

"Estimated contract spend between £350,000 and £562,900 across the initial 5 year contract term and between £562,900 and £1,069,500 across the total 10 years contract term if all extensions taken."

Read:

"Estimated contract spend between £560,000 and £917,000 across the initial 5 year contract term and between £750,000 and £1,572,000 across the total 10 years contract term if all extensions taken."

In order to achieve best value through a fair and open competition, the council is therefore extending the tender return date for 30 days to Monday 23rd September at 14:00 and the tender clarification date to Friday 13th September at 14:00.