QU492 - Highways Microfiche Scanning - AWARD

The Council requires a supplier for the provision of Microfiche document scanning.

Highways have been digitising all of their paper records and have now had approval to scan approximately 30,000 microfiche of both documents and plans that require digitizing and referencing. This will then allow these records to be georeferenced in mapping systems or hyperlinked to records allowing a much wider use of the current records.

This contract will be for a period of up to 3 months.

The successful provider is required to:

• oAll the microfiche will need to be collected from a specified location in Birmingham. They will need to be scanned according to their type to the appropriate quality and file size. They will also need be referenced according to the referencing used on the microfiche.
• oIt is to be agreed with the contracted supplier how the newly created digital records are supplied. However, this process needs to allow the transfer of these documents to our archive servers as easily as possible.
• oWe require that the completed scanning be returned in batches as our work is ongoing. This will allow us to verify the quality as well as make practical use of the records. Further to this, we require a 'scan-back' service for records that we urgently require as part of our research.
• oOn project completion, we will also require the physical microfiche to be returned to us for permanent storage.

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000.

Your completed quotation submission should be returned by noon on 14th June 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc