Condition Survey, Asset Register & 5 year Maintenance Plan

1. Condition Survey
1. A detailed internal and external condition survey is to be undertaken on all of the buildings that are located across the two separate sites.
1. All visible elements of mechanical and electrical installation are to be surveyed and reported on. The scope of works is to include (but not limited to) the following:

 All Mechanical installations: gas supplies, water supplies, heating installations, mechanical ventilation, air conditioning, comfort cooling, external plant etc.  All Electrical installations: power, lighting, socket outlets, data installations, fire alarm, communication facilities etc.

1. Each element in the report is to be identifiable by its own unique reference with the following information being provided for each element:

 Description

 Number of units or the surface area / length / height (as appropriate)

 Condition of the element and any defects identified  Recommendations for any work considered necessary during the maintenance period.

 Estimated cost of the recommended work

 The considered priority of the works

Each element in the report is to be identifiable by its own unique reference with the following information being provided for each element:

 Description

 Number of units or the surface area / length / height (as appropriate)

 Condition of the element and any defects identified  Recommendations for any work considered necessary during the maintenance period.

 Estimated cost of the recommended work

 The considered priority of the works

2. Asset Register
2. An updated buildings register detailing all plant and machinery is to be produced. The format of this is to be the same as the Condition Survey, but with the details of condition, recommended works, budget estimates and priority deleted, and replaced with an expanded description where appropriate.
2. In preparing the register of plant and machinery a record of its current condition, anticipated lifespan and recommendations for replacement are to be noted.
3. 5 Year Maintenance Plan with Costs
3. The result of the condition survey, along with suggestions for environmental improvement works are to be used to produce a 5-year planned preventative maintenance plan. The plan is to include costs commencing in the financial year 2016/17. Where works are essential in nature these should be programmed to be undertaken as soon as possible. The remaining items of work are to be then assembled into efficient packages of work to allow costs to be spread out evenly over the 5-year period.
3. Minor works at easily accessible levels will normally be carried as part of the Horniman’s routine maintenance programme and should not be included in the maintenance plan.