Award of A4 Interim Accounts Payable Officer 7th April 26 to 2nd October 26

This is an operational role that involves processing invoicing information and running financial reports on behalf of the Scottish Government and a number of agencies.Working within a public sector financialcontrol framework, the postholder ensures expenditure is processed in accordance with financial regulations and audit requirements, supporting effective stewardship of public funds.

Main Duties of Role:

Ensure all invoices, citizen payment, bulk uploads and credit notes received ,registered/stored and processed within 2 working days.

Process invoices in accordance with the requirements to achieve the 10 day payment target.

Ensure compliance with all audit requirements in particular the treatment of copy invoices ensuring that supplier statements are obtained as confirmation of non-payment.

Ensure that non compliant invoices have the the correct holds and distributions applied and when matching ensure that those holds are lifted and the invoice status is validated.

Advise internal and external stakeholders on any payment queries via our Accounts Payable mailbox or through our IFix system.

Prioritise and organise accounts payable tasks in a changing environment to ensure that strong payment performance is achieved.

Build and maintain good customer service and working relationships across the Scottish government community to ensure that accounts processes are understood and followed accurately and timeously.

Essential Criteria

Experience working in an Accounts payable or transactional finance role.

Understanding of financial controls, audit requirements and governance frameworks.

Experience working in a high volume deadline driven environment

Strong attention to detail and high levels of accuracy.

Good IT skills including Microsoft Excel, Word and One Note.

Desirable

Experience working in a public sector or shared services environment.

Understanding of public sector finance regulations and procurement processes

Experience with purchase based systems and 3-way matching.

Practical experience using Oracle Cloud Financials - Accounts Payable.