Maintenance Of Building Energy Management System Installations

The Council's Housing and Technical Resources Property Service have an ongoing requirement for a specialist contractor to provide a maintenance service for the Building Energy Management System (BEMS) and Under Floor Heating (UFH) within South Lanarkshire across a number of establishments including Council buildings, education and social care settings.

Maintenance of both the BEMS and UFH is essential to ensure that there is:

• The optimum performance of the equipment controlled
• Provision of thermal comfort levels to the working environment for the occupants of South Lanarkshire Council’s properties
• Effective control of energy consumption, for energy efficiency purposes.

The maintenance of the works requires specialist skills and therefore the contract is split into four separate lots. These lots reflect the main types of equipment in use as follows:

Lot 1 - Trend Controllers

Lot 2 - Siemens Controllers

Lot 3 - Various Controllers

Lot 4 - Under Floor Heating

The contract will be procured via open procedure on the most economically advantageous tender (MEAT) criterion as a single source award per lot, which enables the Council to take account of criteria that reflect qualitative, technical, and sustainable aspects of the tender submission as well as price when reaching a decision.

The Council has adopted a sequential opening process for any tender exercise conducted per the following stages:

As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements for the Lot(s) they have selected.

As part of Stage 2 the bidders will then be required to complete a Technical response based on technical specific questions related to the lot they have selected.

As part of Stage 3 the bidders will then be required to complete Commercial response based on activities associated to the lot they have selected.

As part of the tender evaluation process the Council will then request evidence from the bidder identified as having the highest MEAT prior to award.

The contract will be governed under the JCT Measured Term Contract (MTC/Scot) 2011 Edition.