Outsourced Clerking Service

The Council supports a diverse range of maintained schools, each with governing boards and committees that must meet regularly and lawfully. Clerks are required to provide professional administrative and procedural support, including agenda preparation, attendance at meetings, advice on governance matters, accurate recording of decisions, and production of compliant minutes.

Current arrangements face challenges including recruitment and retention of suitably skilled clerks, maintaining consistent quality across schools, ensuring resilience and cover arrangements, and managing cost pressures. The Council is therefore seeking to understand how the market could deliver a sustainable, high-quality clerking service in a manner that is scalable.

Supplier who are interested in this opportunity should submit an Expression of Interest on the ProContract Advert. This will then grant access to the Preliminary Market Engagement document that all Suppliers are asked to complete and return via ProContract by no later than 12:00 Noon on 9th June 2026.

THIS IS NOT A CALL FOR COMPETITION. This is a Preliminary Market Engagement Opportunity to understand the current market and pricing structures. Responses will be reviewed and follow up clarification questions may be asked to ensure the Authority can make an informed decision on the future of the clerking service. No supplier selection or supplier preference is implied.