Pre-market Engagement Notice for Automated Highways Monitoring Hardware and Software.

Denbighshire County Council (The Authority) are looking to engage with the market in relation to providing digital and technological support to enhance its highway safety inspection operations and collation and processing of highway condition data. The Authority is looking for solutions to include capturing highway safety defects, categorisation of defects, collating road condition data to aid production of capital programmes, assisting in prioritising areas for both capital and revenue interventions, improved customer service and improved insurance claim repudiation.

We are seeking out of the box solutions requiring minimal configuration. The Authority is not seeking to appoint a development partner.

Aims of Engagement

The purpose is to:

• Understand supplier capabilities and solutions available in the market
• Identify opportunities for innovation and best practice
• Understand the market’s ability to integrate directly with the Authority’s existing highways asset management system, Symology including proven live integration at other UK sites.
• Test assumptions on costs, timescales, and implementation approaches.

High Level Requirements for automated highways monitoring software.

The Authority requires digital software which allows the Authority to:

• Cover the entire network for highway safety inspections in line with the frequencies within the Highways Maintenance Manual
• Provide highway safety defect information in accordance with category of defects as defined by the authority’s Highway Maintenance Manual by accurately identifying, detailing and categorising safety defect dimensions (size and depth)
• Help modernise highway safety inspection operations by adopting automated digital monitoring alongside manual operations
• Provide accurate and reliable road condition data that can be utilised to report on key performance indicators, and assist in informing structural maintenance programmes
• Use of in-vehicle dedicated digital solution not invasive to drivers
• Camera / digital based data collection (not mobile phone based)
• Fully automated operation
• Unlimited data usage and storage
• Integration with work management systems, including the ability to push identified defects and associated data directly into Symology for inspection follow up, works ordering, and asset records The authority is interested in exploring digital solutions that can be expanded into other teams, for example, traffic and road safety.

The digital technology software should also have:

• The ability to export reports for use in prioritising and compiling works packages, programmes and third party claim defences
• Import/export capabilities with GIS

High Level Requirements for In-Vehicle Technologies.

The Authority requires In-Vehicle technologies to allow the authority to equip highway safety vehicles and waste collection vehicles with integrated in-cab technologies that support collation of digital information collection and conform to health & safety compliance.

The solution should be reliable, have ease of use, be weather-resistant and suitable for vehicle environments

High Level Requirements for Operations Management.

• Comprehensive reporting suite, including dashboards and the ability for the Council to report on any data in the solution
• Automated Back-Office Operations
• Secure and robust infrastructure compliant with UK GDPR.
• Data hosted within the UK or in jurisdictions offering equivalent UK GDPR protections (with a preference for UK hosting).