Payroll Software and Managed BACS Service

The contracting authority is seeking to procure a payroll software solution and associated managed BACS service to support the in-house delivery of payroll across a multi-academy trust.

The requirement includes the provision, implementation, configuration, support and maintenance of a payroll system suitable for a multi-site education environment. The system must support monthly payroll processing, statutory payroll requirements, pension scheme administration requirements, payroll reporting, finance reporting outputs, employee and manager self-service functionality where required, and secure handling of payroll data.

The requirement also includes a managed BACS service for payroll-related payments, together with appropriate controls, reporting, support and service continuity arrangements.

The supplier will be required to support implementation, data migration, testing, parallel running, go-live and post-go-live transition support. The Trust will retain responsibility for operating an in-house payroll function.

The contract is intended to cover the contracting authority's current payroll requirements and reasonably anticipated future requirements, including potential growth in employee numbers or sites during the contract term.

The initial contract term is three years, with the option to extend as set out in the procurement documents.

Full details of the specification, implementation requirements, service levels, evaluation criteria, pricing requirements and contract terms are set out in the tender documents.