Pipeline Notice: Digital Legal Case Management System for the SBA

The UK Sovereign Base Area Administration (SBAA) intends to source a digital Legal Case & Evidence Management System that will support the effective delivery of justice in the Sovereign Base Areas (SBAs).

The system will be used for the uploading, storage, management, review, redaction and sharing of documents and multimedia evidence pertaining to legal cases within the SBAs. The system must integrate with existing systems in use by the SBAA using standards-based APIs; and it must support the full legal case lifecycle from initial capture to disclosure, litigation, long-term archiving and disposal.

The system must be compliant with all MOD cyber, security, and information-assurance requirements, including Official-Sensitive classification. The system must provide data encryption at rest and in transit, granular role-based access controls, auditability, and SC-cleared supplier staff.

The SBAA are looking for a preferably cloud-based solution that offers 24/7 availability, disaster-recovery, scalability and compatibility with MODNet and standard web browsers. The preferred solution will enable users to upload evidence securely from any suitable device and location, with options to share materials both internally and externally using controlled and revocable links.

A core requirement will be the system's ability to ingest a wide variety of media formats (e.g. video, images, audio and documents) and providing the ability to convert media into standard playable formats; to annotate and bookmark materials; redact imagery and video while preserving the originals. The system must maintain evidential integrity through comprehensive audit trains and chain-of-custody reporting.

The ideal solution will support case-building, metadata management, alignment with MOPI, and allow the download or export of case materials for long-term storage or sharing with stakeholders.

The proposed contract length at this point is 5 years on potentially a 3+1+1 year basis.

The proposed procedure would be open.

Any enquiries should be sent to UKStratCom-Comrcl-BFC@mod.gov.uk