Cotham School ~ Catering Tender

The successful Supplier will be required to provide catering and hospitality services for Cotham School.

Two sites listed below of the school are included in the tender, and we are seeking tender submissions for the whole contract.

Cotham School has an excellent reputation in Bristol built upon its results and student performance ranked one of the best. The successful contractor will be required to deliver a service and meet the requirements of the specification at each site from the contract commencement.

1. - Secondary Schools 1 – Sixth form centre

The process is to be inclusive of the requirements for the following locations:

•Cotham School, Cotham Lawn Road, Cotham, Bristol, BS6 6DT

•Cotham Learning Community, Charnwood House, 30 Cotham Park, Bristol, BS6 6BU

The contract being tendered is for 3 years in duration from 1st September 2026 until 31st August 2029, with the option to extend for further terms of 1 +1 years on the same terms and conditions excluding the right to further extend. The contract will be guaranteed performance in nature.

The tender project is seeking to appoint a Contractor whose Initiative and innovation will be welcomed for the provision of all catering services within the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations across the sites.

Regular customer and parental engagement (using digital platforms and social media) will be required to ensure this is the case moving into the contract term.

These new standards of operation should meet the needs of pupil’s moving forward into this contract term.

The contract will operate on a guaranteed basis (return or subsidy) with free school meals being charged to the client monthly at net food cost only. All hospitality is to be charged on a net food cost basis.

The approximate current revenue (sales) within the contract annually is in the region of £352,000 across both locations.

The successful contractor will be expected to put forward both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery and within the successful contractor’s organisation, while working to deliver the Cotham School environmental policies. Your approach to sustainability should mirror that of the school’s.

The successful contractor should be able to evidence significant steps towards carbon neutrality as well as demonstrable plans to achieve their targets throughout the contractual term. It will be expected that sustainability as well as social value be reported through the management review meetings.

The terms and conditions of employment and recognition offered to the catering operatives should be both progressive and forward thinking ensuring that the staffing establishment is always complete, and staff turnover is kept to a minimum.

Please see PSQ Document for more information.