HR and Payroll System (5 Year contract)
key details
| Value | £425,000 (£510,000 inc. VAT) |
|---|---|
| Status | complete |
| Category (CPV) | 48000000 +1 more |
| Region | South East |
| Deadline | 24 Nov 2025 |
| Procedure | open |
| SME suitable | Yes |
| OCID | ocds-h6vhtk-05d6e8 |
Award
| Supplier | Value | Date | Status |
|---|---|---|---|
| HEALTHBOXHR LTD | £412,560 | 9 Dec 2025 | active |
description
As a family of six community-based colleges across East Kent, EKC Group's mission is to play a leading role for East Kent in developing the economic and social prosperity of the communities we serve.
The Group's current Human Resources and Payroll system is being phased out by the supplier from 31 March 2026 and this has bought forward a planned procurement exercise for these solutions.
The Group employs over 1500 staff and provides HR and payroll services for our sister EKC Schools Trust, which has 700 employees over 15 schools. We have a wholly owned subsidiary that runs a Hotel which has 41 employees and a Tronc Scheme of 51 employees.
At present the Group has proprietary software for performance management, leave and expenses claims and a third-party recruitment and onboarding system (e-ploy). Whilst these could be maintained this tender includes the potential to include these elements within the overall software supplied.
documents
- https://www.find-tender.service.gov.uk/Notice/069642-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/070613-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/070961-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/072391-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/072397-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/073878-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/073956-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/074125-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/074298-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/075248-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-6817 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7307 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7339 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7622 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7624 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7625 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7662 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7663 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7847 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7891 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-7951 , biddingDocuments
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-8081 , biddingDocuments
Documents are linked, not mirrored. They are served by the publishing authority and may require registration.
notice history
12 notices published against this procurement.
| Published | Type | Regime | Notice |
|---|---|---|---|
| 30 Oct 2025 | Tender notice (UK4) | Procurement Act 2023 | 069642-2025 |
| 3 Nov 2025 | Tender notice (UK4) | Procurement Act 2023 | 070613-2025 |
| 4 Nov 2025 | Tender notice (UK4) | Procurement Act 2023 | 070961-2025 |
| 10 Nov 2025 | Tender notice (UK4) | Procurement Act 2023 | 072391-2025 |
| 10 Nov 2025 | Tender notice (UK4) | Procurement Act 2023 | 072397-2025 |
| 14 Nov 2025 | Tender notice (UK4) | Procurement Act 2023 | 073878-2025 |
| 14 Nov 2025 | Tender notice (UK4) | Procurement Act 2023 | 073956-2025 |
| 14 Nov 2025 | Tender notice (UK4) | Procurement Act 2023 | 074125-2025 |
| 17 Nov 2025 | Tender notice (UK4) | Procurement Act 2023 | 074298-2025 |
| 19 Nov 2025 | Tender notice (UK4) | Procurement Act 2023 | 075248-2025 |
| 10 Dec 2025 | Contract award (UK6) | Procurement Act 2023 | 081552-2025 |
| 24 Mar 2026 | Contract details (UK7) | Procurement Act 2023 | 026700-2026 |
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source
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