AP25020 - Security Services Contract

Scape Group Ltd, acting on behalf of Arc Property Services Limited (the “Client”), is procuring a single supplier to provide comprehensive security services across various operational sites primarily within Nottinghamshire, with potential coverage extending into Derbyshire, South Yorkshire and Leicestershire.

The contract will include the provision of:

• Key holding and alarm response services, including secure storage of keys and rapid attendance to alarm activations.
• Vacant property inspection and monitoring services, ensuring integrity, safety and security of unoccupied premises.
• Static guarding services, providing on-site security officers responsible for access control, patrols and incident management.
• Mobile patrol and mobile guarding services, including scheduled and reactive visits, lock/unlock duties and emergency response.
• Provision of temporary monitoring equipment for CCTV, intruder and fire alarms (on an as and when required basis).

The successful Contractor will be responsible for delivering all services in accordance with agreed service levels, performance standards and reporting requirements. The overarching contractual arrangement will be an NEC4 Term Service Short Contract.

The contract will be awarded for an initial two (2) year term, with options to extend by further periods of two (2) years up to a maximum total duration of six (6) years (2 + 2 + 2), with break clauses at each two-year interval.

Only one Contractor will be appointed to deliver the full scope under a single Contract. TUPE regulations are expected to apply to one (1) existing member of staff currently engaged in the service provision.

Arc Property Services Limited undertakes these services on behalf of its customers, including Nottinghamshire County Council and associated public sector partners. The procurement will be conducted in accordance with the Procurement Act 2023 and relevant subordinate legislation.

The Contract will be awarded on the basis of Most Advantageous Tender (MAT). Bidders must pass the selection criteria, provide prices within the commercial model and return completed answers to the quality questions asked. Points will be awarded on a price/quality assessment basis (30% price / 70% quality), with the bidder who is award the highest marks being award the Contract. Full details can be found within the tender documents available for free via the Delta eSourcing website.