Contract for Cloud Based Electronic Document Records Management Solution
key details
| Value | £1,000,000 (£1,200,000 inc. VAT) |
|---|---|
| Status | complete |
| Category (CPV) | 48330000 +2 more |
| Region | North East |
| Deadline | 14 Apr 2025 |
| Procedure | open |
| SME suitable | Yes |
| OCID | ocds-h6vhtk-04ed83 |
Awards (2)
This procurement was awarded to 1 suppliers. Values shown are per-award; the notice total is £1,000,000.
| Supplier | Value | Date | Status |
|---|---|---|---|
| Canon (UK) Ltd | · | · | active |
| not named | · | · | cancelled |
description
Gateshead Council is looking to procure an off-the-shelf, cloud-based Electronic Document Records Management Solution (EDRM), on a 6 year contract basis (5 Years + 1 Year extension). This is to replace the current on-premise system.
The solution must be able to support multiple filing structures, uploading via scanning, and bespoke workflows as detailed in the specification.
The Council has a deadline of 31 March 2026 to mobilise the new solution, when the current contract expires.
documents
- https://www.find-tender.service.gov.uk/Notice/009532-2025 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/022698-2025 , tenderCancellationNotice
- https://www.open-uk.org/opportunities , biddingDocuments
Documents are linked, not mirrored. They are served by the publishing authority and may require registration.
notice history
3 notices published against this procurement.
| Published | Type | Regime | Notice |
|---|---|---|---|
| 14 Mar 2025 | Tender notice (UK4) | Procurement Act 2023 | 009532-2025 |
| 19 May 2025 | Procurement termination (UK12) | Procurement Act 2023 | 022698-2025 |
| 22 Jul 2026 | Contract award notice (F03) | Earlier regulations | 069342-2026 |
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source
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