Supply, configuration & implementation of a configured Enterprise Resource Planning Software as a Service (ERP SaaS) Solution & the ongoing support & maintenance of the configured ERP SaaS Solution

The Ministry of Justice is implementing the 2018 Government Shared Services Strategy (https://www.gov.uk/government/publications/a-shared-services-strategy-for-government) by embarking on a transformational programme for its 3rd Generation Shared Services.

The purpose of this Future Opportunity Notice is to inform the market of a prospective contract opportunity for the supply, configuration, implementation, support and maintenance of a configured ERP SaaS Solution. The anticipated term of the engagement with MOJ is 10 years.

The Contracting Authority intends to put in place an agreement for the supply, configuration, implementation, support and maintenance of a configured ERP SaaS Solution, with the following components: Finance, human capital management (HCM), procurement and supply chain, information management and reporting, to replace its current on-premise back office operating platform, by contracting directly with the software vendor.

The Government's 2018 Shared Services (GSS) Strategy advises that as Enterprise Resource Planning (ERP) technology moves to the cloud, Government Departments should disaggregate their future technology platform from transactional services (i.e. BPO) to enable a more flexible and efficient service.

MoJ's Finance, Human Resources and Commercial functions support the core Department, 33 agencies and Non-Departmental Public Bodies, and the Territorial Offices (Scotland, Wales and Northern Ireland Offices).

The Functions provide critical services such as maintaining HR records, staff recruitment, payroll processing for approximately 82,000 employees and paying suppliers who deliver necessary goods and services.

Shared Services, delivered via the ISSC2 contract (a call off to the Cabinet Office shared services framework RM1046) by Shared Services Connected Limited (SSCL), support the Functions by performing activities such as:

• Payroll - payment of staff salaries
• Finance - journal posting, purchase order and invoice reconciliation, general ledger transactions, tax returns
• Human Resources - pensions calculations, absence calculations, recruitment support, and on-boarding and off-boarding of staff.

The current platform supports many of the Finance, Purchasing and Human Resource processes. The ERP SaaS Solution must have the functionality to support Central Government's global design principles for both HR (https://www.gov.uk/government/publications/global-hr-design) and Finance (https://www.gov.uk/government/publications/finance-global-design-principles) which the MoJ will adopt as part of the transformation programme.

MOJ is considering whether to, as part of this procurement to establish a framework arrangement as a means for Central Government Depts and other UK public sector bodies currently receiving services as part of the Cabinet Office Shared Services framework (RM1046), to purchase a configured enterprise resource planning solution.

Refer to OJEU 2020/S 135-333690 for more information