Grounds Maintenance Contract

Tenders are invited in respect of five contracts, with a duration of three to five years, and one contract with a duration of one to three years, detailed below on an individual or any combination basis effective from 1st April 2023.

The contracts for Tender:

IT IS PROPOSED THAT THE SUCCESSFUL TENDERER WILL BE ADVISED BY 12th December 2022 SCHEDULED START DATE for all Contracts is 1st April 2023.

You are invited to submit tenders for each item above on an individual or any combination of the six.

Please note that, within each document, there is a compliance section that must be met in order for the tender evaluation to proceed.

Additional information: Please note that, within each document, there is a compliance section that must be met in order for the tender evaluation to proceed.

The closing time and date for receipt of these tenders are fixed and are non-negotiable. It is your responsibility to ensure that any tenders submitted are received by us in time.

In considering these tenders, contained within the document is our proposed marking matrix, noting that with all of these areas, should a clear winner of the tender(s) not emerge, we will be applying some additional internal weighting, and this is entirely at the discretion of Colne Town Council (CTC) whether applied or not.

We aim to inform the successful tenderer by 12th December , with a view to an implementation meeting in week commencing Monday, 23rd January 2023 and Tenderers must be available at this time in order that we can agree practicalities of operation and final contract terms. Applicants should note that CTC standard terms and conditions as per Appendix TC1, will apply subject to any agreed amendments between the parties.

You are also asked to note that this/these contract(s) will attract financial penalties if performance does not meet specified outputs, potentially escalating to termination of the contract(s).

CTC will, at its discretion, provide an overview of where applicants may not have been successful but in broad terms only.

All costs involved in your tender preparation are for your own account and in deciding to submit any Tenders for our consideration, you hereby accept that CTC cannot be held liable for any costs so incurred by you in connection with the preparation of this tender.

CTC may accompany a tenderer on a second site visit(s) if this is required. However, the information is contained within the appendices that should enable this Tender submission to be carried out.

Should any clarification be required, you are more than welcome to contact me after Monday 31st October either by email, phone or in person (by appointment); I will do my best to clarify any issues you are not clear on. If in doing so, this reveals a significant issue not covered in the original tender documentation, I would then seek to advise all tenderers of such an issue, to ensure fairness of the process.

As part of this process you should accompany your tender submission with two written references from your existing customers as to your professional competence, reliability and suitability to carry out these proposed works.

Failure to provide references will automatically disqualify you from the tender process.

Finally, in closing, thank you in advance for taking the time to consider this tender, and I look forward to receiving it.

Please email me to confirm you have received the tender and intend to submit a response.

Yours faithfully

Gina Langley

Town Clerk and Responsible Financial Officer Colne Town Council