Provision of Applicant Tracking System

As a responsible and caring employer, we are looking to source an Applicant Tracking System (ATS) which will enable us to better manage our recruitment processes and also provide an enhanced experience for any candidates considering joining the organisation.

This will support our commitment to improving the diversity of candidates applying to the Coal Authority and an ATS will give us more data on which to base our recruitment decisions, including which job boards we should use for advertising our roles and also informing any changes to our current processes.

We currently have a recruitment module within iTrent (provided by MHR) which has limited functionality and reporting which will be replaced with the selected ATS.

Key requirements are to include:

• Enable hiring managers to raise a job requisition and for the relevant approval to be given
• Anonymise all candidate CVs to remove bias during selection processes
• Enable hiring managers to complete candidate selection
• Enable the recruitment team to manage applicants from multiple sources (and identify those sources for reporting purposes)
• Integrate with iTrent to transfer successful candidates into the HR system, providing a seamless transition from applicant to employee.
• Update and inform candidates of the outcome of their application
• Contain a library of resources for recruiting managers, such as job descriptions and interview question, template emails and text messages
• Drive efficiencies in time to hire, reduce cost per hire as well as administration time - with automated HR administration processes from initial placing of job advertisements through to successful onboarding of applicants.
• Build a talent bank of applicants
• Be accessible and compliant with government accessibility requirements
• Provide management data and reporting including capturing equality and diversity data so that the Authority can see where candidates drop out of the process and identify any links to under-represented groups
• Identify anyone with a disability so that we can ensure we comply with our commitment to being a Disability Confident employer
• Promote the Coal Authority positively
• Be fully customisable, based on our requirements
• Allow recruitment companies to submit candidates via the ATS

Additional information: Tender submissions must be made through our tendering portal - InBye.

For guidance on how to access tender documents and submit your tender please see the attached guidance note