Saltash Festive / Event Light Display 3 year contract

Saltash Town Council has traditionally managed the organisation of Christmas lights in-house, with contractors hired to install, manage, and maintain them in preparation for the festive season. Last year, the Town Council invested in new festoon lighting. However, the other Town Council owned decorations, including cross motifs and lamp post motifs, reached the end of their lifespan and were recycled earlier this year. Saltash Town Council ("the Town Council") has taken this opportunity to invest in lighting not just for Christmas but for various events throughout the year. The Town Council is now seeking tenders from suitably qualified and experienced contractors to provide not only a Christmas Lighting Display but also a lighting display that can be used for various events and public holidays such as Easter, Valentine's Day, Remembrance, and any other Town-organised / national events. The scope of work involves design, supply, installation, maintenance, removal and storage (if required) of lights and decorations. The Town Council is looking for new designs and ideas, mixing modern with traditional, catering to all ages, with a Cornish theme. The Town Council is interested in an environmentally friendly approach to displays, e.g. energy efficient LED's, solar options, etc. for a contractual period of three-years.

Tenderers are invited to use their experience and their product ranges and design knowledge to present a scheme for Saltash that enhances Fore Street, inclusive of Victoria Gardens to the Waterside - presentation to be included in the tender submission.

The scheme should create a focal point on Fore Street, with versatile/projection lighting that can be utilised all year-round for various Town Events and Public Holidays, including but not limited to, May Fair, Regatta, Easter, and Valentine's Day. The Town Council wishes to have a bright and cheerful light display during the festive season that complements the town's high street, Victoria Gardens and the Waterside. (Please refer to Appendix A for further information on locations inclusive of the Town Council assets and responsibilities and EICR Certification).

Please submit all Tender documents by 25 June 2025 by 5pm by email to tenders@saltash.gov.uk with the following wording ONLY in the subject box:

"Saltash Festive and Event Lights Tender - Strictly Confidential"

Tenderers should request confirmation of receipt. Late submissions will not be considered