Provision of a new video-teleconferencing and court recording system for the Sovereign Base Area Courts

****UPDATE****

INVITATION TO A PRE-MARKET ENGAGEMENT CALL

Further to the details contained in this Prior Information Notice, the SBAA and UK Strategic Command Commercial are pleased to invite interested potential tenderers to a pre-market engagement call.

Event details

• Date: Wednesday, 26 June 2024
• Time: 2.45 pm EET (12.45 pm GMT)
• Duration: 1hr 45 min
• Platform: Microsoft Teams

The call will provide an overview of the project requirements and objectives and will offer a forum for potential suppliers to ask questions and provide feedback on the proposed procurement process.

Agenda:

• Introduction
• Overview of the SBA Administration and Courts
• Overview of the requirement
• Project management requirements
• Technical requirements
• User training and support services
• Commercial overview

How to register:

Please confirm your attendance by email to UKStratCom-Comrcl-BFC@mod.gov.uk Please include in your email, the following details for each person attending the call:

• Name
• Contact email
• Position and title
• The registered company name
• Company web page URL

The above information will provide the necessary details to add you to the call and supply some ancillary information that will help us to understand the background of the companies interested in fulfilling the requirements.

If you have any enquiries about the call, please contact UKStratCom-Comrcl-BFC@mod.gov.uk

Many thank

Kind regards,

Sam Hunt Commercial Officer

*****ORIGINAL NOTICE*****

This notice has been published to alert the market to an upcoming competitive tender, that British Forces Cyprus intend to launch in July 2024.

The Sovereign Base Area Administration are seeking a 3rd party contractor to install a new video-teleconferencing and court recording system into the UK Sovereign Base Area (SBA) judicial courts on the island of Cyprus.

The successful contractor will provide a solution that includes:

• installation of new hardware (cameras, microphones, speakers, screens)
• software to support:
• a)a live-link facility to link all 4 court areas in Dhekelia (court room and sensitive suite) and Episkopi (court room and sensitive suite) and remote access via the internet
• b)cloud storage of recorded court proceedings
• Initial user-training
• ongoing maintenance and support

The new solution must be operational by 31 March 2025 at the latest and the intended award is October 2024 in order to allow sufficient time for implementation of the new solution.