UK SBS IT17044 Unstructured Data Management Solution

**Please do not respond directly to the Buyer. Bids should be submitted through the CCS e-sourcing suite**

HEFCE's systems store and process data that must be protected and managed and as such HEFCE are looking to procure a solution that will allow us to manage unstructured legacy data as well as new data as it is created. A key requirement is the ability to identify, assess and understand the data and, once a decision has been made on that type of data, to be able to quickly 'find more like this' so that an action can be assigned to information with the same or similar content.

The current need has arisen due to two main factors: the requirements within the forthcoming General Data Protection Regulation (GDPR)(Regulation(EU) 2016/679 and the Higher Education and Research Bill which proposes that the Higher Education Funding Council for England (HEFCE) and the office of Director of Fair Access to Higher Education (OFFA) cease to exist with other organisations undertaking some of the functions previously undertaken by those two bodies. HEFCE intend to use the software to help identify the information that they hold that should be transferred to those other organisations. HEFCE will also use the software to check that our systems only hold the personal data we are legally entitled to hold and to check that records management retention schedules are being applied effectively across all systems.

The aim of this tender is to procure a software solution to enable the management of in excess of 5TB of unstructured data across both our legacy and active information estate. It

will be used to cleanse, reclassify and re-store information and then to support continuous monitoring of enterprise repositories. As well as analysis of both metadata and content, the solution will need to carry out specific actions at a document level and therefore will need to enable the viewing of actual documents themselves and the metadata simultaneously. Those actions should be able to be performed on multiple documents at a time.

The solution should provide for the records management of unstructured data across multiple systems including all of our locations, networks, systems, servers, endpoints, workstations, servers and other corporate devices and data systems including cloud-hosted solutions and mobile endpoints.

For more information please see tender documents attached.

Additional information: UK Shared Business Services eSourcing

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