Supply & Installation Finance/Purchasing Software System

The Grimsby Institute Group is one of the largest further & higher education colleges in the North East with campus sites located across three regions i.e. North East Lincolnshire, East Lindsey and North Yorkshire. For the purpose of this tender access will be required to a central system from approximately 13 separate campus sites across those regions.

The Group consists of a number of subsidiary companies (details below) and as such the proposed system needs to ensure full cover and operability in terms of producing reports and accounts as well as access to create purchase requests.

The solution will provide the appropriate functionality to support the operational and management of the organisation’s core financial business processes. The solution must be suitably scalable to meet both the current and future needs of the business.

The Group may also require consultancy support in the areas of change management and technical re-engineering as part of the project

Additional information: A clear commitment from the selected supplier will be required to work with the Partnership over the full contract period to ensure that evolving requirements are satisfied.

The Group’s existing finance and purchasing system is currently with Aptos V9

The Group will take a data download information dump (one full fiscal year) from the existing system prior to any removal of that system so it is vital that any new proposed system is able to converse with the archive data download.

The Group require a centrally administered solution for all sites. It should be easy to administer with day to day additions (access permissions etc). There should be flexibility on the number of administrators on the system with multiple people being able to undertake various roles, all with unique logon and permission.

Full details of the requirement are located in Appendix 4 - System Requirements.