350_19 Library Solutions and Systems (September 2019)

ESPO wish to establish a framework agreement with multiple suppliers for Library RFID equipment, self-service technology (including installation, support and maintenance and associated services) and Library management systems and associated support services.

A PIN 2019/s 115-281582 was published on 18.6.19. Tenders were invited for 350_19 Library Solutions and Systems on the eastmidstenders.org e-procurement portal reference DN415386 (sub by 20.9.19). Due to technical issues, a Contract Notice was not placed. To ensure compliance with PCR 2015 27 (4), the invitation to tender is being re-issued, and the clarification log created re-opened. Tenderers that submitted bids on 20.9.19 may resubmit their bids, re-dated with any updates they wish, taking account of all clarifications published. New tenderers welcome.

Lot 1A: Library RFIDs - This lot requires suppliers to provide library RFID equipment, software, installation, support and maintenance and training. Including any additional services to help deliver an efficient library solution.

Lot 1B: Self Service Technology - This lot requires suppliers to provide self-service technology and hardware to enable the general public to access libraries during non-core hours. Including any additional services to help deliver an efficient library solution.

Lot 2: Library Management Systems and Associated Support Services - This lot requires suppliers to provide both a cloud hosted library management system that will enable that will keep a record of all activity and transactions which occur within the library. Suppliers should also be able to provide any associated hardware, installation, support and maintenance and training. Including any associated services to help deliver an efficient library solution.

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

To tender: (a) Go to www.eastmidstenders.org,(b) Register (c) Search for tender opportunity 350_19 d) Express an interest (e) Download the tender from the website

Please note: the closing time and date for tender submissions is 12:00 midday, 15/10/2019

Additional information: As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal

ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015or other public procurement legislation. Accordingly, this is provided for bidders' information only.

To tender: (a) Go to www.eastmidstenders.org,(b) Register (c) Search for tender opportunity 350_19 d) Express an interest (e) Download the tender from the website

Please note: the closing time and date for tender submissions is 12:00 midday, 15/10/2019