QU085 - Event Management Services for Greater Birmingham and Solihull Local Enterprise Partnership (GBSLEP)

GBSLEP requires a supplier for the provision of event management services for delivery of their annual conference in late November 2017.

GBSLEP is looking to work with an organisation, which has a proven track record in the delivery of high profile, large scale events to the highest standards.

Specifically, we would be looking for the successful organisation to deliver the following services:

Organisation of successful, high profile two hour event for up to 400 delegates (likely 250 to 350 delegates) with activities to include:

• Scoping and Planning with LEP Executive team
• Pre-event management support to include invitations; management of RSVP and delegate lists; liaison with and set-up of venue (venue is already confirmed); production of event running order; logistical briefing notes for team and panel; delegate badges; progress and update meetings with LEP team
• Event management (up to 10 LEP Executive team members will be available to help on the day as required and will provide the vast majority of additional staffing) to include lead on registration desk; AV support; oversight of smooth running of event on day including managing running order
• Follow-up and event evaluation

This contract will be for a period of 2 months commencing 1st October 2017 until 30th November 2017.

BCC will be using its e-tendering system (in-tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is: https://in-tendhost.co.uk/birminghamcc Registration and use of In-tend is free. All correspondence for this procurement process must be via the In-tend correspondence function. If you are unable to register with In-tend please either email cps@birmingham.gov.uk or call 0121 464 8000.

If you are interested in tendering please click on the following link to access Birmingham City Councils tender Portal: https://in-tendhost.co.uk/birminghamcc/ and submit your details to register as a bidder. We will send you a log on and password so you can download the quotation documentation. Requests to participate must be by way of completion and return of the quotation documentation no later than 12:00 hours (GMT) on 26th September 2017 using the Supplier Portal.

Additional information:

If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal.

Delivery Notes

Birmingham

Is a Recurrent Procurement Type? : No