Off Site Document Storage
key details
| Value | £375,000 (£450,000 inc. VAT) |
|---|---|
| Status | complete |
| Category (CPV) | 79131000 |
| Deadline | 28 Nov 2025 |
| Procedure | open |
| OCID | ocds-h6vhtk-05d249 |
Awards (4)
This procurement was awarded to 3 suppliers. Values shown are per-award; the notice total is £375,000.
| Supplier | Value | Date | Status |
|---|---|---|---|
| DataSpace (UK) Ltd | £300,000 | 2 Feb 2021 | active |
| DataSpace (UK) Ltd | · | · | active |
| DataSpace UK Ltd | £300,000 | 8 Mar 2017 | active |
| Offsite Archive Storage & Integrated Services (UK) Ltd | £312,500 | 22 Jan 2026 | active |
description
By March 2026, we will hold approx. 34,000 cubic ft or 950 cubic metres of boxed paper records indexed at file and box level. We are currently working on a reconsolidation retention and disposal project and each month we request approx. 450 items at file or box level and return approximately 150 items, there are also approx 20 new boxes per month. We currently have a requirement to destroy approximately 500 boxes of box level material each year, this will reduce over time.
Storage conditions must ensure the ongoing preservation, security and accessibility of the material, while supporting sustainable and environmentally responsible practices.
Although the GMC also has offices in London, Belfast, Cardiff and Edinburgh, all storage, deliveries and collections under this contract will relate solely to our Manchester Office. We either scan or courier requested material to our other offices due to low request volumes.
documents
- https://www.contractsfinder.service.gov.uk/Notice/0cc54b23-de9c-4d94-aeea-f7acb477bc1d , tenderNotice
- https://www.contractsfinder.service.gov.uk/Notice/7f75ba76-1f71-45c8-9b9c-a4c4444047c4 , tenderNotice
- https://www.find-tender.service.gov.uk/Notice/067744-2025 , tenderNotice
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616741 , biddingDocuments
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616742 , biddingDocuments
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616743 , biddingDocuments
- https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616757 , biddingDocuments
- https://www.mytenders.co.uk/search/show/search_view.aspx?ID=OCT160690 , tenderNotice
- http://www.mytenders.org/search/show/search_view.aspx?ID=NOV134272 , tenderNotice
Documents are linked, not mirrored. They are served by the publishing authority and may require registration.
notice history
8 notices published against this procurement.
| Published | Type | Regime | Notice |
|---|---|---|---|
| 18 Nov 2016 | Tender (tender) | · | 7f75ba76-1f71-45c8-9b9c-a4c4444047c4-115308 |
| 14 Jul 2017 | Award (award) | · | 6f1b3d38-9417-42f2-8fd4-dc92586e5002-160298 |
| 26 Oct 2020 | Tender (tender) | · | 0cc54b23-de9c-4d94-aeea-f7acb477bc1d-389448 |
| 3 Mar 2021 | Contract award notice (F03) | Earlier regulations | 004219-2021 |
| 3 Mar 2021 | Award (award) | · | 9909277c-6467-4076-a81b-2b5376912376-417317 |
| 23 Oct 2025 | Tender notice (UK4) | Procurement Act 2023 | 067744-2025 |
| 26 Jan 2026 | Contract award (UK6) | Procurement Act 2023 | 006573-2026 |
| 9 Mar 2026 | Contract details (UK7) | Procurement Act 2023 | 020943-2026 |
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source
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