Impington Village College - Cleaning Services

The successful tenderer will be required to provide cleaning services at Impington Village College.

Impington Village College was founded in 1939 and is one of the largest Colleges in Cambridgeshire with just under 1400 mixed students on roll aged 11 to 18 and 200 staff. Occupying a beautiful site in the countryside just north of Cambridge the main building has the distinction of being designed by Walter Gropius, founder of the Bauhaus (the arts and design College that was a major influence on modernism in the 20th century), and is Grade 1 Listed.

Since 1990 the College has also developed a highly successful sixth form, now with over 285 students, offering the International Baccalaureate (our main programme) and A Levels to students from across both the region and globe.

Still operating on the village college principles the sports centre is a place of popular choice within the district and the community learning classes are always well-subscribed.

The College became an Academy in February 2012.

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for three years in duration from 1 January 2016 until 31 December 2018, but may be extended at the Governing Body’s option for a further period of two years, with mutual agreement to the budget but otherwise on the same terms and conditions (excluding the right to further extend). The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present a team of circa 20 cleaning operatives and an onsite supervisor are employed to work Monday to Friday. The onsite supervisor also covers janitorial duties in school during the day.

The value of the current contract is £150,655 per annum.

Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/impington_village_college

The closing date for receipt of the Pre-Qualification Questionnaire is 23.9.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.