Chesterfield Borough Council - Depot Rationalisation.

Chesterfield Borough Council is working with other public sector partners (appendix 2) to assess the feasibility of co-locating depot facilities based within in the Chesterfield / M1 corridor and subsequently releasing land for development.

Funding for the feasibility study has been received under the One Public Estate Programme and the feasibility study should be complete by July 2019.

This is the first of a likely series of staged commissions. Each commission will aim to reach a decision gateway that will dictate the direction and / or need to proceed to the next stage and the scope of the support services required to achieve this.

Chesterfield Borough Council is looking to commission the following work

• Develop and deliver a project which will ensure the depot feasibility study is completed by 19th July 2019. Milestones for desktop completion, engagement completion and interim report completion should be clearly included in the tender submission.

The feasibility study should include the following activities:

1. Complete a detailed review of public sector depot assets, including their current utilisation, their likely future maintenance costs and their future development potential. Current known assets for inclusion are attached in Appendix 1. Consideration of HS2 implications should be captured within the review.

2. Engage with stakeholders to assess their broad future space requirements, both on an individual basis and on an integrated basis, supported by service redesign. Appendix 2 details the known stakeholders. The scope of the project is such that consideration will be given to additional stakeholders should options arise. Any such options will be developed in consultation with the successful contractor.

3. Identify potential future delivery sites, including referencing how different locations could serve different or wider geographies depending on their connectivity. Proximity to local authority operating areas should be captured and likely changes to operating costs should be reflected in the feasibility study.

4. Complete site suitability analysis, with massing diagrams and conceptual floor plans, showing design thoughts about service delivery elements. Provide costs on a £/m2 basis.

5. Provide high level technical commentary on planning / highways and other technical constraints (specify what will be excluded from scope) to inform the above. Discussions with the Local Planning Authority and Highways Authority should be held.

6. Provide a market assessment of land values, rents and yields for the existing depot bases to be used in a more detailed financial case supporting the project. Consult with stakeholders to ascertain where this information is already available.

7. Complete a detailed financial and economic assessment (costs / viability / affordability and contribution to critical factors identified in the OPE bid).

Please see the ITT documents for further requirements.

Additional information: How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register - Enter your correct business and user details - Note: your username will be the email address you have entered - you will also then shortly receive an email confirmation.
2. Once registered access the site and from the Home page hover over "Tenders" on the tool bar and select "current tenders" from the drop down options
3. Express Interest in the tender you are interested in - Select `Express Interest` within the Tender Details ( located at the bottom of the synopsis). On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to `My Tenders` and selecting `View Details`.
4. Responding to the tender - There will be a tab allocated to any tender stage (e.g. SQ and/or ITT). Under the `My Tender Return` area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the `Correspondence` function to communicate with the buyer and seek any clarification (any clarifications will be found within the `Clarifications` tab). - Note the deadline for completion, then follow the onscreen instructions to complete and submit your response. - There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

You must then submit your reply using the `Submit Return` button at the bottom of the page. If you require any further assistance please consult the online help, or contact the In-tend Support Desk. Alerts will be sent to your request email addresses when any correspondence, alterations or clarifications are issued.