Marlborough Junior School - Cleaning Services

The successful tenderer will be required to provide cleaning services at Marlborough Junior School.

The contract will commence on 1 January 2016 for a period of 3 years.

This contract will be fixed price in nature with the successful contractor with the contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. This variation MAY include additional days periodic cleaning as agreed with the Client on an annual basis. A flexible attitude to the relationship with the School is required, in particular during the period of planned building work to extend our current teaching facilities.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.

The Site must at all times meet health, safety and environmental standards appropriate to the Site and its use and the successful Contractor must comply with the Client’s health, safety and environmental policies and procedures.

The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract.

The Contractor shall provide all cleaning and janitorial consumables and, where applicable, hygienic supplies.

We are seeking a suitably experienced contractor who has current experience of working within the primary School, secondary or HE/FE market place, ideally with a strong operational base within the Birmingham area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.

The successful contractor must sign up to the Birmingham Business Charter for Social Responsibility (if not already registered) Details of the charter may be found at www.finditinbirmingham.com/charter.

The scope of the contract covers all cleaning provision at Marlborough Junior School. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance. Responsibilities shall also include the opening and closing of the School at the start and end of each academic day.

Additional information: Interest in the pre-qualification process should be expressed via email only to

pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The closing date for receipt

of the Pre-Qualification Questionnaire is 7.8.2015 (12:00).

Tenderers are required to ensure that documents are obtained and returned

to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk,

by the above closing date and time. Policy documents (where indicated in the

Pre-Qualification Questionnaire) shall be uploaded to The Litmus Partnership

Limited pre-qualification website prior to this closing date and time. It will

be the Tenderer’s responsibility to obtain any necessary documents and access to

The Litmus Partnership pre-qualification website in order to submit a response

by the closing date and time. The contracting authority reserves the right not

to award any or part of the contract which is the subject of this OJEU notice

and reserves the right to terminate the procurement process at any time. The

contracting authority will not be liable for any costs incurred by those

expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.