103978 EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS

UPDATE NOTICE: The tender return deadline for 103978 EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS has been extended from 12pm midday on Friday, 5th July 2024, to 10am on Monday, 15th July 2024. Note the change in both the return date and time.

PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.

This is a Contract Notice related to a Prior Information (PIN) published by the Department for Culture, Media & Sport (DCMS) on 30th April 2024. Reference: https://www.find-tender.service.gov.uk/Notice/013957-2024

DCMS is seeking to appoint a suitably experienced Event Management Company (EMC) for the provision of planning and, if activated, delivery of Major Royal Ceremonial Event(s) (Events) in London.

The Estimated total value included in this Notice is the estimated maximum value if the Authority were to take up all options available under this contract.

The appointed EMC will be required to:

• prepare and maintain an Event Management Plan for the delivery of Events,
• hold a supply chain at sufficient readiness for no-notice Event delivery,
• deliver the Event(s) if required/ Activated.

DCMS is conducting this procurement exercise via Atamis e-sourcing portal. Interested organisations will be required to complete a Non-Disclosure Agreement (NDA) prior to being provided access to the procurement documents or any other documents regarding the requirement. The NDA is available within the Atamis e-sourcing portal link above; completed NDA's are to be returned via the Messaging function within the portal. Upon receipt of a signed copy of the NDA, DCMS will carry out due diligence on the organisation applying to verify authenticity prior to providing access to the procurement workspace within Atamis where the procurement documentation can be viewed.

Organisations that do not provide a signed copy of the NDA directly to DCMS via the Atamis Portal messaging system will not be granted access to the procurement workspace and documentation.

To obtain further information, please follow these steps:

1. Log in to the supplier portal at http://dcms.my.site.com/
2. Locate the opportunity using 'My Proposals and Quotes'

If you cannot see the opportunity after following the above, please contact support@atamis.co.uk who are able to assist with any project access issues or any log-in/ registration issues.

3. Download the Non-Disclosure Agreement (NDA) for review
4. Return a signed NDA to DCMS via the Atamis e-Sourcing messaging system (interested Bidders are advised to do this as soon as possible) -
5. Once DCMS have reviewed and returned the signed NDA you will be added to the ITT project.