Ellis Guilford School - Cleaning Services

Ellis Guilford School in Nottingham, is an inclusive School with a diverse range of students and staff, who benefit from a superb ‘state of the art’ building which opened in September 2012, providing excellent learning facilities for students.

Ellis Guilford School want students to be proud of their school and to make a positive contribution to School life by taking on leadership responsibilities and encouraging others to reach their potential.

The School have big plans for the future and the focus for this year is ‘Challenge for All’ as ultimately, Ellis Guilford School want to be an outstanding School.

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Ellis Guilford School. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for three years in duration from 1 January 2016 until 31 December 2018 and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present 20 cleaning operatives, a Manager and Supervisors are employed to work 1539 hours per month, Monday to Friday. There is also a cleaner present in School during the day.

The value of the current contract is £193,827, which includes pest control, window cleaning 2 x per annum, dust control mats, all periodic cleaning and washroom supplies.

There are no plans for any changes or additional buildings within the School over the next 3 years. However, due to supplementary Schools and the use of the facilities out of hours, this may increase the level of cleaning required within certain areas.

Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The closing date for receipt of the Pre-Qualification Questionnaire is 29.6.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Policy documents (where indicated in the

Pre-Qualification Questionnaire) shall be uploaded to The Litmus Partnership Limited pre-qualification website prior to this closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents and access to The Litmus Partnership pre-qualification website in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.