GEP Academies - Tender for Cleaning Services

The successful Supplier will be required to provide cleaning services for GEP Academies (the Client) at the following locations:

• Fullbrook School,

• Kings College,

• Sandfield Primary School,

• Boxgrove Primary School.

The Guildford Education Partnership (GEP Academies) was formed in September 2013 from the Multi Academy Trust set up by George Abbot School and Boxgrove Primary School. On 1.9.2014, both Kings College, Guildford and Sandfield Primary School joined GEP with Fullbrook School. Guildford Grove and Loseley Fields Primary School became a member of the Guildford Education Partnership on 1.11.2016.

The group would be looking at harmonising the cleaning contract across all of the member schools. Four schools will be in the initial contract which will take us to co terminus for all 7 schools. The number of schools within the groups is looking to grow significantly through the life of the contract.

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the 2 secondary schools and two primary schools.

The contract being tendered is for four years in duration from 1.8.2019 to 31.7.2023.

The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the schools will be open to receive students for the legal minimum of 190 days. Periodic cleaning is to be carried out during the holiday periods.

The contract offered covers the scope for the provision of all cleaning services within the 4 schools.

Whilst the client prioritises value for money as a key objective of the competitive tender process, the Client is not obliged to accept the lowest price.

The client believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the client is very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful supplier.

As a group who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Supplier's tender submission would be welcomed. The client would wish for the Supplier to look at making this investment for new equipment.

Please be advised that this contract will be let on a 4-year basis.

Further information is provided in the SQ Documentation.

Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/gep_academies

The closing date for receipt of the Selection Questionnaire is 25.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.