Fire Door Supplier Framework Agreement

Portsmouth City Council (the 'Council') is inviting tenders from suitably experienced and accredited fire door manufacturers to establish a framework agreement for the provision primarily of factory set timber fire doors. Installation work will be undertaken by the Council's existing term service and framework contractors with the fire door supplier and products specified as mandated materials / sub-contractor within the overarching contract held between the Council and the installation contractor.

The Council is targeting to have awarded the framework agreement by 16th June 2022 and to have commenced operation of the agreement by 4th July 2022. Once established the framework agreement will run for an initial term of 4 years extendable in increments of no less than 1 year and no more than 4 years at any one time to a maximum total term of 8 years. Spend per annum associated with the framework agreement is estimated to be in the region of ?2M during the initial 4 year term and reducing to ?1.5M per annum over the subsequent term in the event that the Council takes up the extension option allowed for.

The Council has a requirement to undertake significant fire safety works across its housing stock over the coming years. This work will require installation of significant numbers of fire doors and in order to achieve product assurance, economies of scale pricing, consistent lead times and other benefits the Council is seeking to direct its installation contractors to a mandated supplier and named product sets. Importantly the Council is also seeking to achieve consistent supply of replacement door sets and associated components in respect of post installation maintenance and replacement works to ensure that the door set fire accreditation is not compromised.

Supply Scope

Typically, installation works will involve planned maintenance activities to residential properties including but not limited to -

• oProperty entrance doors
• oElectrical cupboard doors
• oCorridor doors
• oDoors and side screens

It is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the duration of works. Although only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to properties within the Councils varied corporate property portfolio which will alter in scope over the course of the agreement, this includes properties such as the following but not limited to -

• oSchools
• oLibraries
• oLeisure centres
• oSocial Care & Related Facilities
• oDepots
• oCommercial Buildings
• oCommunity Centres
• oCultural assets
• oShops

Estimates & Demand Pipelines

As stated above, it is anticipated that approximately ?2m per annum will spent on a programme of fire door replacement over the next 3-4 years. This will initially focus on high-rise...

Additional information: Application is via submission of completed tender responses by the deadline stated above via the Council's e-sourcing solution InTend which will be used to administrate all aspects of the procurement process. The system is free to use and can be accessed via the following internet address:

https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Is a Recurrent Procurement Type? : No