Provision of a Venue Hire for Cohort Launches

Venue Hire for MIBP/BGP Cohort Launches

The work will be funded by our ERDF programme. London & Partners has gained funding for £3,946,913 from European Regional Development Fund programme (ERDF) to deliver the "Mayor's International Business Programme" (MIBP).

London & Partners also received funding for £3,070,952 from ERDF to deliver the "Business Growth Programme" (BGP).

Historically all events organised by MIBP & BGP have been procured using the 3 quotes process, as per the ERDF and Public Contract Regulations (PCR).

This option allows MIBP/BGP to be fluid and dynamic and find venues which match the event narratives and the capacity requirements.

However, in order to comply with the aggregation rule of the PCR we are now seeking to place a longer contract with a venue to host multiple events.

Venues with the following requirements:

Covid Secure

Space wise capacity - 120 in table format plus break out space allowing for social distancing in compliance with Government guidelines

Room which accommodates and supports presentations and video

Layout that is conducive to the event delivery. I.e capacity of 120 seated in roundtable format.

AV: We require staging, lectern, panel, microphones, surround sounds, projectors and screen. We also require capacity to run hybrid event technology.

In-house catering offering business professional breakfast and lunch options

Dates available in September 2021, October 2021, January 2022, April 2022

Cloakroom

Fully accessible

A central London and good connected location (preferably zone one) in keeping with L&P brand

No basement

Prestige of the venue

We would consider hotel and conference spaces

Available during business hours

Private space

Factors that associate the venue with the business community

Ideally within 7 minutes' walk of a station

Round tables

Secure venue as it will host the Mayor of London and/or Deputy Mayor

Brand piece - alignment with the Mayor's philosophy and commitments to sustainability and inclusivity.

Option to be able to deliver and store boxes, collateral and banners overnight

Critical Success Factors

Capacity

Location

Brand alignment to our value and purpose of the event

Value for Money

-In house caters

-Have equipment, staging, delegate rate (package per delegate)

Minimum

Capacity

Location

Brand alignment to our value and purpose of the event

Budget

Preferable Tues to Thursday for event

Option to have 2 events within the same week

Additional requirement is a site visit to check the brand requirement