Framework Agreement for an Art Transportation Service

The Barbican Centre (on behalf of the City of London Corporation) wishes to procure a multi-supplier Framework Agreement for an art transportation service to cover its requirements domestically and internationally.

The Framework Agreement has therefore been divided into the following for 4 Lots according to different areas of the world:

• Lot 1: UK
• Lot 2: UK and Europe
• Lot 3: UK, Europe, North America, Australia, New Zealand and Japan
• Lot 4: Rest of the World (excluding Lots 1, 2 and 3)

The Framework Agreement shall be utilised to award work for the packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place; and, to and/or from the premises of any owner/lender of a work. In addition the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered according to the relevant Lot.

Other departments of the City of London Corporation will also have the ability to utilise the Framework Agreement for the provision of any, or all, of the requirements which are the same as, or similar to those services specified in the procurement documents.

The estimated total value of the Framework Agreement is stated in this notice and is for the entire duration, including the optional 12-month extension, together with the call-off contracts.

There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those Services specified under the established Framework Agreement.

Additional information:

This procurement will be run electronically through the capitalEsourcing portal where organisations interested in providing services under this procurement, project reference: prj_COL_16952 must register an interest and submit the required Tender Documents. For further information on this opportunity, including guidelines on how to register please use the following URL: https://www.capitalesourcing.com

The procurement is a one stage process (Open procedure); therefore, suppliers will need to register an interest on the system and submit a tender submission no later than 12:00 Noon on 17 July 2020 in order to participate and registration is free. Tender submissions cannot be uploaded after the return deadline.The estimated total value given in this notice is for the full duration of the Framework Agreement, which is up to four (4) years. The estimated annual value of the Framework Agreement, across the 4 Lots, is approximately 950,000 GBP.

Each successful bidder will be required to execute a formal Framework Agreement with the contracting authority which embodies the terms of all the Tender Documents. The Framework Agreement will be executed as a Deed and prepared by the Comptroller and City Solicitor. The successful bidders will be required to execute the formal Framework Agreement prior to the commencement date.

The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award Framework Agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their Tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators.