ICT13342 Surface Technology Contract Retender (STCR)

This Contract Notice relates to the Surface Technology Contract Retender (STCR) being undertaken by Transport for London (TfL) and which comprises a series of complex, high value and long term contracts/frameworks divided into multiple lots and (except for CCTV), split by geographical area across Greater London for the supply, installation, maintenance and disposal of the following assets (see Schedule 1 or Appendix 1 (as applicable) of the relevant draft contract in the procurement documents):

• Automated Traffic Signals – includes items such as wig wags, junctions and crossings (ATS);
• Variable Message Signs (VMS);
• Over-height Vehicle Detectors (OVD);
• Surface CCTV (installation, maintenance and support services);

The Lots are:

Lot 1: ATS/VMS/OVD North

Lot 2: ATS/VMS/OVD Central

Lot 3: ATS/VMS/OVD South

Lot 4: ATS/VMS/OVD North & Central Combined

Lot 5: ATS/VMS/OVD North & South Combined

Lot 6: ATS/VMS/OVD South & Central Combined

Lot 7a: ATS/VMS/OVD Framework: North

Lot 7b: ATS/VMS/OVD Framework: Central

Lot 7c: ATS/VMS/OVD Framework: South

Lot 8: CCTV Outstation

Greater London has been divided into three geographical areas (North, Central, South) and these have been developed with a near equal split of assets for ATS/VMS/OVD. Lots 1-3 are single supplier contracts covering one geographical area, Lots 4-6 are single supplier contracts covering two geographical areas (combined area lots) and Lots 7a, 7b and 7c are multi-supplier frameworks covering one geographical area.

For Lots 1-6, TfL requires a single supplier to be responsible for supply, installation and maintenance of the assets for its respective geographical area (the “main geographical contractors”). All routine maintenance in a geographical area will be carried out by the relevant main geographical contractor and capital works and/or ordered maintenance under £250,000.

Supporting the main geographical contracts, TfL will also establish 3 multi-supplier frameworks for ATS/VMS/OVD each aligned to one of the three geographical areas and under which, TfL may award call-off contracts for larger capital improvement works and ordered maintenance projects or a cluster of smaller capital improvement works and ordered maintenance schemes. This will mainly be for project values or schemes with a combined value of £250,000 or more but these frameworks will also permit TfL to award a call-off contract for works in a geographical area of a value below £250,000 in certain circumstances including where the relevant main geographical contractor does not have capacity or performance has dropped below a certain contract threshold. TfL will have the right to use a framework to award a call-off contract for a permanent replacement supplier in the relevant geographical area in certain circumstances e.g. where the main geographical contract is terminated. A key part of these frameworks for TfL is the provision of this resilience mechanism and therefore framework suppliers will be requested to stay “ready” to step in and become a replacement geographical contractor in these circumstances.

There is no restriction on the number of Lots for which an interested organisation can request to participate, however, there are a number of bidding rules detailed in Section VI.3.

Lot 8 is a single supplier contract and requires a single supplier to be responsible for supply, installation and maintenance of the CCTV assets across Greater London.

IMPORTANT: All interested organisations are required to express their interest by emailing STCRCommercial@tfl.gov.uk. A Confidentiality Agreement will be required to be completed (unchanged) prior to receiving access to the procurement documents as these contain information which is confidential to TfL. A Contacts Form is also required of personnel that require access to the Procurement Data Room and ProContract. Interested parties are required to complete the Confidential Agreement/Contacts Form and return by email to STCRCommercial@tfl.gov.uk