Business Management System

MOD - DE&S Request for Information (RFI) - Business Management System

To gather information on the different digital solutions that are available in the marketplace and to understand their capability to deliver the key requirements detailed in this RFI.

Short description of requirement: DE&S has an existing BMS tool and therefore some or all of the data within that tool may need to be migrated to a new solution. Therefore, suppliers should note the following:

• 1)Staff Numbers (equates to potential users) - 12,000 DE&S staff.
• 2)Business Processes Maps - 251 created as Microsoft Visio documents
• 3)Existing data volume(s)
• a)4,226 documents equating to approximately 20.44 GB split into various types:
• b)Read-only supporting documents (Procedure, Policy, instruction).
• c)External Web links
• d)Fillable content template/forms
• 4)Existing build - SharePoint Online 2019 (cloud hosted via Microsoft Office 365) using core Office Applications (Word, Excel Forms) for document generation, Power BI for extracting management information and Visio SP tool with JAVA script for editing and viewing business process maps.

N.B - The volumes noted in Point 2 and 3 (a) are best estimates only, volumes are expected to increase over time.

DE&S are developing a requirement for a BMS to act as a central access point to all Policy, Business Process documentation and Procedural information.

Information Requested Disclaimer: The information contained within this RFI is requested to inform a potential future procurement strategy. No formal procurement process has been launched. Any resulting procurement will be conducted competitively, and all information provided in response to this RFI will be held in confidence.

Responses should be sent to Ryan.Miller731@mod.gov.uk and Laura.Crowe104@mod.gov.uk by 17:00 on 03 March 2023.

You must not take this Request for Information to mean confirmation that the Authority shall launch a procurement or award a contract for this requirement. The Authority is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers.

Additional information:

Defence Equipment & Support are developing a requirement for a Business Management System to act as a central access point to all Policy, Business Process documentation and Procedural information.

Further details can be found in the '20230130_Business Management System_RFI' within the Opportunity Listing.