Emergency Standby Diesel Generators - Service, Inspect, Test and Maintenance Services

Framework agreement for a Comprehensive Emergency Standby Diesel Generator Maintenance Service which will service, inspect, test and maintain in a good and safe working order the emergency standby generator plant and associated equipment on the various systems throughout the University of Edinburgh estate.

There are approximately 50 standby diesel generators that support essential services across all University sites. The contract shall include emergency call out cover with a maximum 4-hour response time. The contract will require an engineer to attend at black starts per building per annum. Although the majority of work will be within 08.00 – 17.00 hours, the contractor must also attend to out of hours and weekend work when required. The service will include responsibility for updating an existing equipment schedule covering all emergency standby generator plant and associated equipment, including age and assessment of condition of equipment.

The framework agreement is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh’s Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period.

The Contractor shall undertake service, testing and maintenance tasks in line with the requirements of the SFG 20 schedules listed below and the manufacturer’s recommendations. As part of the major service a full load bank test shall be conducted.

43. – 01 Introductory Procedures – Power Generators
43. – 02 Power Generation: Standby Generators
43. - 03 Lead Acid Batteries – Unsealed
43. – 04 Battery Charging Equipment
56. – 05 Storage Tanks – Oil or 56 – 06 Underground Oil Storage Tanks, whichever is applicable.
40. – 10 Oil Pipework

Items to be included but not limited to for Services:

Record: kVA, Voltage, Amps, Phase(s), Frequency

Record Run Hours

Engine oil level

Fuel system. Exhaust system

Drive belts/bearings - visual inspection

Turbo oil feeds/drains

Coupling

Alternator bearings

Security of guards

General tighten of all nuts etc

Air through canopy/room

Radiator

Water hoses & clips

Water level/anti-freeze protection level

Battery electrolyte levels & S.G of cells

Battery charger/voltage

Generator output breaker

Control panel wiring & components

Indicator lamps/lamp test

Low oil pressure shutdown protection

Over speed protection

High engine temp protection

Other protection

Alternator connections

Running check for fuel/oil/water/exhaust leaks

Instruments/meters

Governor response

Engine heaters

General room conditions/tidy/warm

Battery type & Quantity

Change oil filter elements. Change engine Oil. Change fuel filters. Change air filters

Oil sample taken

Fuel Delivery system; check fuel level indicators/gauges, safety alarm systems and overfill prevention systems. Calibrate as necessary.

During the Contract Term, the Contractor shall provide a Reactive Works call-out service to the University. Reactive Works refers to repairs that are done when equipment has already broken down, in order to restore the equipment to its normal operating condition. The Contractor shall respond to Emergency call outs within a period of 4 hours. All parts and components shall be sourced from the plant or equipment original manufacturer. As instructed by the University, the Contractor shall support the Estate’s Electrical Engineer in the undertaking of a ‘Black Start’ exercise, through the provision of attendance of engineer(s) to assist and monitor the exercise. The Contractor shall be able to supply temporary generators of various output capacities for delivery and connection on site within a period of 24 hours of notification. If instructed by the University to replace any equipment, the Contractor shall ensure and provide verification to the University that the replacement equipment meets the exact or better specification of the Equipment being removed. The purchase of replacement Equipment shall remain optional to the University throughout the Contract Term.