Control & Prevention of Legionella

Contract requirements

This tender process is for participation in the Contract for control of Legionella 2023-2026 and associated equipment in sites throughout Dumfries and Galloway.

Works will include and not be restricted to the Control & Prevention of Legionella and HSG & ACOP.

The contractor shall ensure that Dumfries & Galloway Council are compliant at all times, however not restricted to both HSG274 and L8 ACOP and as a Condition of this Contract, the Contractor accepts the responsibility at all times to ensure Compliance is being upheld.

All works should be undertaken in a manner that promotes best practice by suitably qualified and competent person and in compliance with BS 7671. All persons carrying out work during this contract must be suitably qualified and in possession of relevant current up to date training certification and must submit copies of qualifications, training record, certificates of competence etc with their Tender submission.

The contractor is required to be fully trained, competent and experienced in the field of Legionella Control. Clear evidence of training and competency must be submitted at tender stage within the returning procurement documentation and that training can be certified to individual groups

Contractors will provide the provision of a Cloud Based Recording & Monitoring System (CBRMS) and client licences. The provision of the facility to upload all previous information supplied by others (Incumbent Contractor) and not restricted to recording alterations, adjustments, and monitoring of all works. To ensure compliance of Dumfries and Galloway Council.

Access to all sections of the (CBRMS) in line with the information stored so as to provide compliance shall be available through licences for all stakeholders. All (CBRMS) costs and licences shall be within the returning rates of this document and at no extra cost whatsoever to this contract.

The Contract will be let as one geographical area

There is attached a Schedule of Rates where individual prices shall be submitted in providing Dumfries and Galloway assurances that all works shall be carried out under current Health and Safety Legislation.

Orders for this contract will be issued on one of four timescales, which must be adhered to, these being:-

A1 - Immediate

A2 - 2 Working Days

A3 – 7 working Days

A4 – 30 Days

Attendance under these timescales will be measured and used to Calculate KPI’s within this contact, which will be discussed at regular progress meetings. Continued failure to attend within these timescales could result in a breach of contract.