RMBC Provision of Void Refurbishment Works and PlannedMinor Works 2026

RMBC - Provision of Void Refurbishment Works and Planned/Minor Works 2026

RMBC – 039142

PPBH-5756-NPJG

ITT - RMBC - Open - Provision of Void Refurbishment Works and Planned/Minor Works 2026

Runnymede Borough is located in North West Surrey with a population of 89,400 (Source: ONS population estimates from NOMIS July 2020) and covers 7,807 hectares (30.14 square miles), of which 74.29% (5,800 hectares) is Green Belt and includes the towns and villages of Addlestone, Chertsey, Egham, Englefield Green, Longcross, Lyne, New Haw, Ottershaw, Row Town, Thorpe, Virginia Water and Woodham. Third party spend on goods, works and services is on average £20m+ per annum.

1. Overview of this Tender

Runnymede Borough Council ("the Council”) invites responses for Provision of Void Refurbishment Works and Planned/Minor Works 2026 (specification supplied (Schedule B)) in accordance with the terms & conditions (Schedule A), and the terms as set out in this document.

Procurement route - The Authority is conducting this procurement using the Below-Threshold Open Tender in accordance with the requirements of the Procurement Act 2023 (PA23).

The Council is open to considering innovative methods of delivery including partnership between suppliers.

This ITT document must be read in conjunction with all other documents issued as part of this tender.

1. Contract Term

The proposed contract will be for a period of two no. years with the option to extend, subject to satisfactory performance and continued need to extend 2 no. x 12 month periods. The extension provisions will be considered on a yearly basis of 12 no. months totalling 24 no. months in extensions.

1. Lots

The opportunity is divided into two Lots as follows: The Council intends to appoint a maximum of one contractor per Lot.

Number of properties are Subject to the Change in both Lots due to factors such as acquisition and disposal.

Lot 1: North Area

Engelfield Green – Viriginia Water – Egham – Part of Chertsey

Totalling = 1430 properties (est.)

Lot 2: South Area

Part of Chertsey – Addlestone – New Haw

Totalling = 1415 properties (est.)

Tenderers are to note that they may submit for one or both Lots. However, Tenderers are to also note that the Council reserves the right to limit the number of Lots awarded to any given Tenderer, regardless of the outcome of the evaluation and that a Tenderer will not be awarded more than one Lot.

Bidders may submit Tenders in respect of all lots.

Regardless of the number of lots tendered for, a Bidder may only be awarded a maximum of 1 no. lots pursuant to this procurement. Lot 1 will be evaluated first and subsequent lots will be evaluated in numerical order. In the event that a Bidder has been identified as submitting the Most Advantageous Tender (MAT) for the maximum number of lots (in this Procurement it is 1 no. lot maximum awarded), that Bidder’s Tender will be disregarded in relation to further lots.

1. E-Sourcing System

Bidders are expected to complete this document and submit electronically via the Council’s e-Sourcing Portal SE Shared Services, by doing so it is deemed to indicate that the Bidder accepts these requirements of participating in the procurement process.

Before completing this document, Bidders should ensure that the email address used to register on the e-Sourcing Portal is checked regularly as notifications and messages will be sent to the registered email address only to communicate updates, changes or clarifications. Bidders should also check that organisation details are correct and up to date.

All questions/points of clarification relating to the contract/specification/pricing schedule or any other item within the tender should be raised via the e-Sourcing portal using the ‘Correspondence’ tab by the date shown in the timetable and the Council will respond as soon as possible.

All technical queries regarding access to, completion and submission of the ITT documents should be directed to the e-Sourcing portal helpdesk using the following contact details: Telephone: 0845 5578079 E-mail: support@in-tend.com

Registered suppliers experiencing registration or password reset issues can self-serve via the SE Shared Services portal website https://sell2.in-tend.co.uk/seshared/home.

Tenders must not be submitted via the Correspondence tab; any tender received via an incorrect channel may be disqualified and not considered.