Provision of Interim Enterprise Server Infrastructure (1-3 Year Horizon)
key details
| Status | complete |
|---|---|
| Region | West Midlands |
| Procedure | limited |
| OCID | ocds-h6vhtk-067c47 |
Award
| Supplier | Value | Date | Status |
|---|---|---|---|
| INTERCITY TECHNOLOGY LIMITED | · | · | active |
description
Objectives
| • | Ensure short- to medium-term continuity of business-critical applications (e.g., QL housing management, SQL databases, Active Directory, File Server, and local backup services). |
| • | Provide a secure and resilient on-premises server environment that supports premises-managed software such as QL, while complementing St Basil's longer-term hybrid/cloud strategy. |
| • | Avoid unnecessary over-investment in hardware that may be redundant once certain systems move fully to the cloud. |
| • | Reduce the risk of service disruption. |
| • | Ensure compliance with UK data protection, cyber security, and social housing regulatory requirements. |
Scope of Supply
The supplier will be expected to:
| • | Propose the most appropriate interim server solution (hardware, configuration, and licensing) that meets St Basils' 1-3 year needs. |
| • | Balance resilience and performance with cost-effectiveness, recognising this is not a permanent, large-scale data centre investment. |
| • | Ensure the solution can reliably host premises-managed applications such as QL housing management and other dependent SQL-based systems. |
| • | Include options for limited resilience (e.g., RAID storage, dual power, or simplified HA if cost-effective). |
| • | Provide all required operating system and database licences. |
| • | Deliver, install, and configure to industry best practice (performance, resilience, and security). |
| • | Provide knowledge transfer and documentation to the St Basils ICT team. |
| • | Offer 3- to 5-year support and maintenance, recognising hardware may be retired earlier. |
Reference Systems
The interim server must support and/or integrate with St Basils current applications and core systems.
Key Requirements
Suppliers should explain how their solution will:
| • | Performance: Run current workloads reliably for 1-3 years. |
| • | Resilience: Provide core redundancy (power, RAID storage) but without over-investment in complex clustering. |
| • | Security: Include TPM 2.0, encryption, secure boot, and baseline hardening (Desirable). |
| • | Networking: Work with current infrastructure (1/10 Gb copper switching). |
| • | Backup/DR: Integrate with Datto/Veeam, support immutable offsite copies (cloud or equivalent). |
| • | Compliance: Support GDPR, Cyber Essentials Plus, and ISO27001/27002 alignment. |
| • | Support: Provide warranty/support cover even if hardware is retired early. |
| • | Sustainability: Be energy efficient and align with St Basil's' Net Zero and sustainability strategy. |
Deliverables
| • | Fully commissioned and documented interim server solution. |
| • | Licensing, warranty, and support agreements. |
| • | Handover to ICT staff with training/knowledge transfer. |
| • | Backup/restore test to evidence capability. |
Supplier Response
Suppliers should include:
| • | Proposed interim solution and rationale (with options, if available). |
| • | How the design balances performance, resilience, and cost for a 1-3 year horizon. |
| • | Implementation plan and timescales. |
| • | Total cost of ownership (hardware, software, licensing, support). |
| • | Warranty/support proposals that allow early retirement. |
| • | Evidence of similar work with housing associations/charities. |
| • | Social value commitments |
Implementation & Costing Requirements
The supplier must ensure that their tendered price is fully inclusive of all costs required to deliver a fully operational server environment. This includes, but is not limited to:
| • | Supply, delivery, and installation of all hardware and components. |
| • | Installation and configuration of all required software, licences, and security features. |
| • | Loading of existing backups/data into the new environment. |
| • | Testing to confirm full restoration of services, including user acceptance testing (UAT) with St Basils ICT team. |
| • | Verification that all core applications and integrations (see Section 4) are operating correctly. |
| • | Provision and configuration of any required network cabling, racks, rails, or accessories. |
| • | All engineer and professional services costs (installation, testing, documentation, knowledge transfer). |
| • | All travel, subsistence, and associated expenses. |
No additional or hidden costs will be accepted. The final tendered price must cover a turnkey delivery resulting in a live, resilient, and fully operational environment.
notice history
1 notice published against this procurement.
| Published | Type | Regime | Notice |
|---|---|---|---|
| 2 Apr 2026 | Contract details (UK7) | Procurement Act 2023 | 031116-2026 |
source
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