Provision of a Six Facet Condition Survey across the Nottingham University Hospitals NHS Trust’s Estate

Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier to undertake relevant six facet surveys across the entirety of its estate (The Services).

The purpose of the Services is to update the Physical Condition, Functional Stability, Space Utilisation, Quality, Statutory Compliance and Environmental facets across its Nottingham City Hospital, Queen's Medical Centre and Ropewalk House sites (The Premises and Locations).

The objective is to establish a refreshed baseline identifying unpalatable risk across the estate to align with the objectives and targets of the Authority's relevant strategies and to inform an action plan for any remediation that may be required.

The Services shall include the six facet surveys and gathering of relevant data in accordance with applicable industry standards whilst ensuring consistency of results between the various surveys required.

The Services shall enable the Authority to determine the condition and risk for each facet element and allocate condition categories to its Premises and Locations on a “per facet” basis.

Together with a summary of remedial works required, photos of non-compliant areas and estimated costs to bring each facet to a safe and acceptable condition, the six facet survey shall assist the Authority in prioritising budget allocation to the relevant critical areas. This information will support the Authority’s backlog maintenance reporting and Estates Return Information Collection (ERIC) information.

To enable successful provision of the Services, as a minimum, the Supplier shall:

• a)lead on the production and collation of relevant asset survey reports
• b)provide the Services:
• (i)in accordance with the Authority’s budgets
• (ii)in line with its Programme
• c)ensure successful outcomes achieving the Authority’s required level of quality
• d)provide technical management of the survey including, but not limited to, survey activities, data collection and production, access and Permits [DS1] to Work under the direction of the Contract Manager
• e)collate the data captured during the relevant surveys and develop of a detailed overarching technical report that will enable the Authority to develop its subsequent estates strategy
• f)provide programme support and progress updates to the Authority’s relevant staff via project team meetings on a monthly basis