Ealing Council Festivals and Events Tender 2026-2031

Ealing Council is seeking to appoint an external events company to take on management of

• (A)Ealing Summer Festivals and
• (B)Ealing’s Place Services (Events)

from 1 September 2026 for 5 years to 31 August 2031 with the option to extend one year to 31 August 2032 (max 6-year contract). These two services will be combined in a single Ealing Festivals & Events contract.

Management of the two services consists in:

• C.Ealing Summer Festivals (ESF)
• i)Managing the festival site: provision of infrastructure (e.g. staging, fencing, tech, sanitary facilities), security, health & safety, community liaison, etc.
• ii)Programming and developing the programme: a mixture of in-house production for some festivals (e.g. Jazz, Blues, Comedy) and contracting with external events companies for others.
• D.Place Services (Events)
• i)Processing applications and permissions for approximately 150 events and activities a year in parks and public places, ranging from festivals and sports events to fitness classes, dog walking, and street parties.
• ii)Co-ordinating the monthly Ealing Safety Advisory Group and ensuring that approved events take place in compliance with health and safety legislation and industry best practice.

The Council is seeking to engage with the market ahead of a potential procurement opportunity for the delivery of the above services, a major cultural and community event attracting thousands attendees annually.

The Authority intends to explore innovative, sustainable and cost‑effective approaches to event delivery, programming, production, and audience experience. This engagement aims to understand market capacity, capability, delivery models, risks, and opportunities to inform the upcoming procurement. Please complete the attached Pre Market Engagement Questionnaire and return to the Council by the deadline (01/05/2026).

Please find below link to Atamis e- tendering system which you will need to register yourself in order to view the pre market engagement questionnaire.

Atamis link: https://ealinglbc-atamis.my.site.com/login

Once registered, you will need to look up the "Ealing Council Festivals and Events Tender 2026-2031 ; Ref 232628ES" opportunity to view the attachment/questionnaire.

Clarifications and questions regarding this pre market engagement process should be raised via the messaging system on the e-tendering portal Atamis (under this named opportunity under project ref - C0642), alternatively if you have any problems or technical difficulties accessing the portal you may email support@atamis.co.uk/ tel : 029 2280 9277, however all questions and answers will be published via Atamis to ensure transparency.