Changing Rooms Refurbishment - Cornmill Lane, Tutbury

Works Specification & Tender Summary

Changing Rooms Refurbishment - Cornmill Lane, Tutbury

Location: Changing Rooms, Cornmill Lane, Tutbury, Staffs, DE13 9HA

Client: Tutbury Parish Council

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1. Project Objective

The project comprises of the refurbishment of the existing football changing room facilities to improve privacy, hygiene, accessibility, and energy efficiency. Works include replacing communal shower areas with individual cubicles, upgrading internal finishes, and renewing mechanical and electrical services.

The building structure (walls, foundations, and roof) has been inspected and is confirmed to be structurally sound. No structural alterations are included within this contract. ________________________________________

2. Programme, Access & Constraints

Due to a scheduled event taking place between 19-21 June 2026, all site works must commence after this period.

The facilities are actively used by football teams, predominantly at weekends. Contractors must:

A detailed programme showing sequencing and access management must be provided with the tender. ________________________________________

3. Tender Submission & Assessment

Tenders must be submitted electronically by email within 30 days of publication of the tender notice.

Tenders will be evaluated by a panel comprising of Parish Councillors and the Parish Clerk. Where minor omissions are identified consistently across submissions, tenderers may be asked to provide clarification by a fixed deadline. No changes to price or material elements will be permitted. ________________________________________

4. Conflicts of Interest

Tenderers must declare any actual or potential conflicts of interest, including:

Failure to declare conflicts may result in exclusion.

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5. Contract Award & Payment Terms

All tenderers will be notified of the outcome by email. An award notice will be published within 30 days of contract award.

Payment terms are 30 days.

The Council will retain 5% of the contract value:

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6. Scope of Works (Refurbishment Only)
6. Demolition & Strip-Out

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6. Internal Finishes & Flooring

Flooring (approx. 120 m²):

Decoration:

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6. Shower Facilities

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6. Mechanical & Electrical Services

Lighting:

Ventilation:

Heating & Hot Water:

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6. Optional Separate Quotation - Air Source Heat Pump (ASHP)

Tenderers may submit a standalone optional quotation for an Air Source Heat Pump under the Boiler Upgrade Scheme (BUS).

This must be entirely separate from refurbishment costs and include:

The ASHP must be designed and installed by an MCS-certified installer. Contractors must support EPC requirements and BUS compliance. Full details are contained within a separate ASHP specification document. ________________________________________

7. Mandatory Tender Submission Requirements

All tenders must clearly include:

A minimum 10% contingency allowance must be included.

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8. Tender Evaluation

Tenders will be assessed using a Most Advantageous Tender (MAT) approach:

Quality will be evaluated against:

Each criterion will be scored on a 1-5 performance scale. The contract will be awarded to the tender achieving the highest combined score. ________________________________________

9. Information Sharing & Funding Compliance

Tender information relating to refurbishment works will be shared with Staffordshire FA as part of grant assessment and audit.

ASHP tender information (where submitted) will be shared with the BUS scheme administrator for grant compliance.

All information will be handled in accordance with public procurement and data protection requirements.