Insurance Services excluding Property Insurance

TThe London Borough of Ealing (“the Authority”), is undertaking a competitive flexible tendering procedure utilising the Competitive Flexible Procedure, in accordance with Section 20(2) of the Procurement Act 2023, to appoint a suitably qualified and experienced Supplier (Successful Supplier(s)) for the provision of the Services as detailed below.

This is a Competitive Flexible Procedure (CFP) allowed for under the Procurement Act 2023. The procedure to be followed is prescribed in this, and the subsequent procurement documents to be issued at the specified stages established by this ITP. In addition, as required by the Procurement Act 2023, all Suppliers must be registered on the UK Government Central Digital Platform (www.find-tender.service.gov.uk), in order to have their tenders considered. Please ensure that you have registered on this platform before submitting your tender response on The deadline for submission of your Request to Participate by no later than 17:00 on 29th May 2026 via council e procurement system Atamis, https://ealinglbc-atamis.my.site.com/login.

The Services required by the Authority under this Contract include:

Lot 1 – Casualty and Fidelity Guarantee Insurance.

This is the casualty lot comprising Employers Liability, Public & Products Liability, Libel and Slander, Officials Indemnity, Land Charges, Public Health Act cover, Professional Indemnity – the cover is for sums which the Council becomes legally liable to pay in those areas plus costs and expenses from incidents occurring within the scope of the Council’s activities, and/or performed by its employees and other insured persons. Additionally, there is an option to quote for medical malpractice cover. The lot also includes Fidelity Guarantee which covers loss of money, securities and other property resulting from fraudulent or dishonest acts employees as well as third party computer fraud.

Claims handling is required for all claims that arise under this lot, both above and below the deductible.. Full details of the requirements can be found at Appendix 1.1.

Lot 2 – Motor Fleet Insurance.

Cover is sought in respect of any Motor vehicle the property of or in the custody and control of the Council, for loss of or damage to Contracting Authority's vehicles including accessories and spare parts whilst thereon, legal liability for death of or bodily injury to any person and damage to property and liability to or for passengers (other than for Employee who is driver whilst vehicle is being used in RTA circumstances). In addition, an Uninsured loss recovery service with legal expenses cover, is also required. Claims handling is required for all claims that arise under this lot, both above and below the deductible.. Full details of the requirements can be found at Appendix 1.2.

Lot 3 – Engineering Insurance and Inspection.

The lot seeks an engineering inspection service which would provide inspection of specified items of plant and machinery in the plant schedule. The timing of inspections will be set as per the existing inspections and/or required by legislation. Items to inspect may include boiler and pressure plant, electrical and mechanical plant plus lifts/lifting gear and handling plant. The Insurance aspect would provide cover for the same plant items in the event of incidents as detailed in the specification. Full details of the requirements can be found at Appendix 1.3

Lot 4 – Group Personal Accident/Travel and School Journey Insurance.

The personal accident policy should provide benefit to the Council as a result of accidental death or bodily injury or assault (including Terrorism) sustained

by Insured Person(s) during the operative times, and at the award levels specified, within the tender documentation. The travel policy should cover medical and emergency travel expenses and other costs incurred by Insured Persons while engaged on an insured journey. School journey (Otherwise called Offsite activities) should provide personal accident and travel cover for school trips including pupils and staff/volunteers. Full details of the requirements can be found at Appendix 1.4.

Lot 5 – Terrorism (First Loss)

Cover is sought in respect of material damage at insured premises and to insured property, arising from incident/s of actual or threatened terrorism. The cover is sought on a first-loss basis, and full details of the requirements can be found at Appendix 1.5.

Full details of the Services required can be found in Appendices 1.1 – 1.5 (Specification / Evaluation Spreadsheets), and within the Insurance Tender Information document.

The duration of the Contract shall be for an initial term of 4 years, with the option to extend for a further 2 years at the sole discretion of the Authority. If a bid for a specific Lot is utilising other insurers/suppliers, then please detail specifically how Long-Term agreements would operate within the Lot that is being considered and specifically whether those Long-Term Agreements are independent to each other.

The estimated annual value of the contract is for and the total value is £4,400,000 excluding IPT and VAT over the full potential term, including any extension options, where applicable.

This is taking into consideration inflation and Real living wage increases.