Replacement of current fleet of trucks / specialist vehicles

Tender Description:

This notice is seeking expressions of interest for the establishment of a Framework Agreement for the replacement of the current fleet of trucks / specialist vehicles during 2025-2030.

This framework agreement is envisaged to be the primary route for selecting suppliers for the replacement of the selected trucks / specialist vehicles for the duration of the agreement.

Any estimated quantities or values contained or referred to in this or other documentation are for guidance only and do not bind Yorkshire Water Services (referenced 'YWS' herein) to buy any specific quantities should the bidder be successful and enter into an Agreement.

Successful suppliers will work alongside YWS to provide the replacement of existing trucks / specialist vehicles which are split into different lots reflecting each vehicle category. This activity represents a key initiative for YWS to meet its 2030 sustainability targets.

This procurement intends to place a framework agreement for a five-year initial term with the potential to extend for up to additional 2 years (5 + 2, with a total estimated value (excluding VAT) of £50,000,000 GBP over the 7 years. The annual estimated value is around £7,142,857 GBP. Securing a framework agreement does not grant suppliers any guarantee of work but will enable the supplier to bid for individual pieces of work over the next 5 to 7 years.

For the avoidance of doubt, suppliers DO NOT need to deliver vehicles in all lots to submit a response to this tender.

For each lot there is an option to provide a quote for any / all the following fuel options: Diesel, Bio-CNG, electric, hybrid and hydrogen.

It is key that suppliers include all cost components such as chassis cost, body cost, infrastructure cost (in case of EV vehicles), maintenance and in the case of new bodies, the cost of employee training and operation downtime.

Procurement Process:

1. An expression of interest (EOI) to participate must be submitted via email to Pedro Martins and Constantine Metcalf (pedro.martins@yorkshirewater.co.uk / constantine.metcalf@yorkshirewater.co.uk).
2. A Selection Questionnaire (SQ) for pre-qualification will be issued to the bidders upon a receipt of an EOI.

Bidders will need to provide evidence of their capabilities among other qualitative questions. YWS might conduct reference checks with the relevant stakeholders. Scoring criteria for each of the SQ questions will be shared alongside the questionnaire. Bidders that do not meet the minimum criteria, will be excluded from the process at this stage.

3. An Invitation To Tender (ITT) will follow. YWS will evaluate suppliers for each lot they intend to bid for from a qualitative and commercial perspective. To foster competition and to have better service coverage YWS reserves the right to have the framework agreement with a manageable number of companies covering each lot which will form the scope of the tender. Overall scoring criteria will be shared alongside the procurement documentation.

Award Criteria:

Work within the framework will be awarded based on mini competition within a sub-set of the framework suppliers, defined by the qualifications that best fit with the specific lot being competed. Bidders that haven't qualified for a specific lot will not be considered in the mini competitions concerning that specific lot.

YWS unconditionally reserves the right to suspend and/or cancel this procurement process at any point at its sole discretion and without any liability.

YWS unconditionally reserves the right to cancel, merge, amend any lot, and/or make no award under this procurement process.

If required, YWS unconditionally reserves the right to perform an annual assessment on each specialist lot scope and its suppliers with the objective of re-qualifying suppliers across the lots within the framework, without a requirement to re-tender the framework.